FACULTY SENATE
MINUTES: August 30, 2001
3:00p.m. To 5:00p.m., Room 1804






Present:      David Balogh, Nancy A. Brown, Rory O’Brien, Topsy Smalley, Mary Ellen Sullivan, Chuck Smith, Marcy Alancraig, Eric Carter, Lisa Feintech, Robin McFarland, Helene Jara, Claudia Close, Letitia Scott-Curtis, Steve Hodges, Donna Mekis, Michele Rivard

Absent:       David Sullivan

Guests:        Claire Biancalana, Marc Eastman, Dave Douglas, Shawn Houghton, Mike Mangin, Dale Attias, John Mauceri, Bill Hill, Jane Gregorius, Stephany Buswell, Michael Pebworth, Jennifer Lee, Sylvia Winder, Paul Harvell

Staff:           Bronze Freeman

I.         Call to Order
           The meeting was called to order at 3:05pm. Faculty Senators and guests introduced themselves.

II.       Minutes
           Chuck moved to approve the minutes. Marcy seconded the motion. The minutes of May 15, 2001 were adopted.

III.      Reports
     A.  Curriculum- Claudia Close
           Was moved to New Business on the agenda
     B.  Technology Committee- Steve Hodges
           A new version of Campus Cruiser with increased capability will be installed spring 2002. Computing Resources is working on the web infrastructure. Due to the cutbacks by Governor Davis, the faculty and staff computer orders were cancelled; Al Holbert will make sure that both faculty and staff “can do what they need to do” with the current equipment. There have been upgrades in the classrooms.

           Steve recommended that the Senators contact the state representatives requesting a reinstatement of the instructional funding to community colleges. Steve informed the Senators of Al’s warning that Governor Davis might “stick it to us” for the embarrassment caused to him by the community colleges and Al recommended spreading existing funds out over the year for coverage.

           Claire informed the Senators that Computing Resources had made the responsible decision to place the available funds into student equipment. Claire advised those faculty needing upgrades to contact their Division Chair, not Al Holbert. Claire asked the Senators to please inform their constituencies to do the same. Claire noted that any money reinstated from the Governor would not be much, and would most likely go toward health issues and to those colleges that leased their computer equipment. There is $100,000.00 instructional money available which has been allocated to the divisions; the Division Chairs will notify their faculty of how much is available.

      C. Faculty Diversity Task Force- Eric Carter
           The committee had forwarded a report of recommendations to John Hurd at the end of last semester and have not heard back as of yet. Eric will duplicate and distribute that report as well as report on this issue at the next Faculty Senate meeting.

      D. United Way Appeal/Foundation Appeal – Dave Balogh
           John Hurd had requested that Dave inform the Senate that the Foundation Appeal and the United Way Appeal will be combined this semester. A representative from the joint appeal will attend the Division meetings on August 31, 2001. Please contact Cheryl Zozaya for information or to make a donation.

      E. DART- Dave Balogh
           David has the list of Board Policies (BP) and Administrative Regulations (AR) containing the changes that DART has recommended; the language “chair” has been changed to “administrator”; Bronze in the Instruction Office has the printouts of the BP and AR should anyone wish to read them. Claire noted the need for these recommendations to be approved by the Faculty Senate before submission to the Board. Claire remarked that there are two regulations concerning Curriculum and Search and Selection that need significant changes; Dave Balogh has these two regulations.

      F.  Faculty Voice- Dave Balogh
           Allan Lonnberg had asked Dave to pitch the Senators for prose for the Faculty Voice. David remarked that any volunteers would make for good liaisons between CCFT and Faculty Senate, as the Faculty Voice is a CCFT publication.

IV.      Action
      A. Committee Assignments – Nancy A. Brown
           CPC – A representative is needed for the College Planning Council (CPC) to replace Debora Bone. At least one senator  from occupation and one from transfer are needed on the committee. As both Nancy and Dave Balogh are transfer, a volunteer is needed from occupation. The commitment would consist of two Wednesdays afternoons a month, usually from 2:00pm to 4:00pm.

           Eric Carter is unable to serve but will speak with his constituencies. Nancy asked the Senators to speak with their faculty.

           Distance Learning Committee – Nancy has received a communiqué from Bette Hirsch requesting a volunteer, either a Division Chair or a faculty member from each Division to be on the committee. If you are interested in serving, please contact your Division Chair or Bette Hirsch via phone or e-mail.

           Chancellor’s Student Art Exhibit – Nancy and Jane Gregorius will be taking student art to the Chancellor’s exhibit and Nancy will be asking for donations. Eva Acosta has requested that she remain as senate representative to the Cabrillo College Foundation, the senate concurred with thanks.
Committee Assignments - An Excel spreadsheet of the committee membership will be distributed; please read and make any necessary corrections. Dave Balogh will update the Faculty Senate Web Site accordingly.

      B. Group Photo
           The Senate broke for 5 minutes at 3:25pm for a group photo.
 
 
 

V.       Old Business
      B. Course Mapping -David received permission from the Senators to take this issue out of the agenda order, as Michael was present.

           Mike Mangin needs to hire an adjunct instructor to teach African American History. African American History needs to be remapped. Dave Balogh remarked that a course mapping requires a vote by the Faculty Senate; the Senators agreed to proceed. Claudia moved to approve the remapping of African American History. Donna seconded the motion. The motion was approved.

      A. DART – Dave restricted the discussion to 15 minutes with the provision to return to the discussion if the need existed.

           Claudia inquired if two of the new faculty present, Michael Pebworth and Jennifer Lee were aware of DART work regarding the restructure.
           Marcy noted that the English Division had met informally and had expressed dissatisfaction that the final plan was not one that had been discussed at the forum. The English Division feels that they are not pedagogically matched in the final plan. Marcy also expressed that personally she would not be unhappy had the final plan been one that had been discussed at the forum.

           David Balogh remarked that DART had met over the summer, but he had not attended those meetings. Nancy informed the Senate that Classified positions had been discussed over the summer, not the structure. Nancy remarked that the Functional Analysis Chart that DART had constructed lists the job duties and anyone who would like a copy can contact Nancy. David Douglass would like a copy. In response to Claudia’s query regarding the hiring process, Nancy replied that the process has not changed.

           Claudia inquired about what role the cluster director would play. Claire replied the faculty chooses the chair and the faculty will also choose the “cluster chair” or APD. Dave Balogh will review the AR. David reminded the Senators that they had supported him with the choices that DART had made and that the “cluster” input from the campus was taken into account when the Divisions were formed in the new structure.

           Claire provided an update on the Classifieds; a lot of meetings had taken place over the summer with SEIU and an agreement is close to being reached. The job description for the Division Coordinator had been agreed upon; range 42, 12 months. The fiscal person will be the Senior Account Specialist at range 38, 12 months and the title “Instructional Assistant” had been agreed upon for classified assistants at range 36, 11 months.

           Dave noted the new HASS pilot is now staffed on the model. Dave recommended that Senators drop by Room 420 and take a look at what is being done in the pilot. DART will be kept as an old business item for the agenda. Claire informed the Senate that the job announcements for the 5 Dean positions will be sent out individually and will hopefully be identified by the fall.
 
 

VI.      New Business
      A. Fiesta – Dale Attias
           Claudia, who is the current Curriculum Committee Chair, informed the Senate that Fiesta is proprietary software developed at Cabrillo College by Dale Attias and John Mauceri. Claudia noted that the accreditation team had wanted to steal Dale and John away. Claudia gave accolades to both Dale and John and noted the increase in the workload of curriculum.

           Dale provided the Senate with a brief self-introduction and introduced John Mauceri. Dale then distributed the revised and more readable Curriculum Handbook to the Senators; the Content Review Forms are included and the documentation for Fiesta begins on Page 37.

           Using a laptop with an LCD projector, Dale presented the Senate with a brief demonstration of Fiesta online. The user name would be the Division of the faculty member signing on and the password would be the surname of that Division Chair. Margaret Luce is responsible for the design of the Fiesta title online.

           Dale provided the Senate with a brief outline of the improvements and changes in the new system. Fiesta is in sync with Datatel and this link will also send the user to ASSIST, HELP, Amazon.com, etc. Fiesta has print functionality, colors to denote specific areas, areas that now use check boxes instead of fields, and is accessible from the users home. Dale’s favorite section is the representative textbook section; the titles are italicized and if you are unable to locate a text in Fiesta, there is a link to Amazon.com. Dave Balogh recommended having “enforced fields”, fields that the user would have to complete in order to proceed in the system.

           Dale noted that the State Academic Senate would like a presentation of Fiesta. Marcy asked, as she is part of the Learning Consortium, if Dale would be interested in presenting Fiesta to the consortium. Dale would first like to continue the work on Fiesta before presenting.

           Claudia remarked on the large amount of work that Dale accomplished at home on Fiesta.  Dave Balogh felt that Fiesta would be a good resource for other colleges to have and thanked Dale for her presentation to the Faculty Senate.

     C.  First Discussions on Curriculum Committee Reorganization – Dave Balogh
           Dave informed the Senate that it was not necessary to complete this until the Fall Semester of next year. Dave asked the Senate to begin to consider the current makeup of the committee; 1 DC (Administrator), 1 representative from each Division, the Articulation Officer and the Vice President, Instruction as well as the Instruction Deans; the Vice President, Instruction and the Instruction Deans do not have voting power on the committee.

           Dave questioned what would happen to the makeup of the committee, once the Divisions reduce from 9 to 5. Dave noted two concerns, 1) because of the larger size a new Dean may not be as knowledgeable in all curriculum as the former (smaller) Divisions and for similar reasons 2) having any one faculty knowledgeable enough to represent their entire new Division. The issue is whether to keep the membership of the committee large or small; Dave felt the APD’s were the most knowledgeable, are faculty and only faculty can cast a vote on the Curriculum Committee. Claudia noted two problems, the first is the “down time”, a committee is needed by next year and the second issue is compliance, as the Curriculum Content Review Committee no longer exists. Claudia remarked on the need for the Curriculum Content Review Committee to reconvene. 3 or 4 volunteers are needed to read curriculum for typos, errors, “to make sure it makes sense”, etc.; the first review is scheduled for September 6, 2001. Michele remarked that she had thought that faculty primary reliance was writing curriculum and feels that the review is “an extra step”. Claudia clarified that the review was more for proof reading and was a very necessary step. Claudia used Wanda as an example of an excellent reader of curriculum, but a content review is needed. Claudia clarified that September 6 is when the curriculum undergoes administrative review by the Deans and is sent back to the Divisions. The resubmit date is September 10 and September 17 the representatives on the Curriculum Committee receive the handbooks. A review by the Content Review Committee is needed by September 6.

           Mary Ellen Sullivan questioned why the current process for signing off on curriculum exists if the representative in the Division who is responsible for both reading and signing off on the curriculum is not reading the curriculum, as they should be. Claudia replied that the process is determined from a legal perspective, not a content review perspective. Claire noted that Page 6 of the Curriculum Handbook lists the duties regarding curriculum, and that it has always been the responsibility of the Division representative to both read and sign off on curriculum. Claire stated that all those on the Curriculum Committee are responsible for reading and reviewing the entire curriculum.

           Michele asked if Fiesta would evaluate hours for example. Dale replied that it would, but Fiesta does not dictate inside/outside hours, but “what it thinks it should be”. The Curriculum Committee meets on September 19 and had asked for a discussion of the responsibility of reading; Claudia is concerned that Dale is the “last defense” on the reading of curriculum. It should not have to be Dale’s responsibility. Dave noted that each reader of curriculum is looking for specifics. Dave’s belief on how curriculum is developed is that 1) the verbal presentation, 2) the vote on it and 3) signature by the Division representative. Dave remarked on embarrassments in the past when student’s representative have found misspellings.

           Claudia asked the Senate if the Content Review Committee should be reconvened and on the need for volunteers. Marcy liked the idea as a contingency plan for this semester. Marcy moved to reconvene the Content Review Committee this semester only and train four Division representatives this semester only, for next year so they would not have to be retrained. Nancy seconded the motion.

           Marc Eastman recommended the Division representatives be able to “farm out”, to designate others to help in the reading. Dave Balogh concurred, the department would read and initial. Claudia replied in the affirmative to Paul Harvell’s question as to whether the committee would be those with “committee expertise”. In response to Shawn’s question as to whether the curriculum would be “model curriculum”, Claudia responded that yes, the criteria in the Curriculum Handbook would be followed. Paul Harvell joking remarked that in the future all curriculum objectives would be the same. Dave Balogh joking replied that he would like a “random verb generator”.

           Dave Balogh asked the Senate if they were all in favor of the motion to reconvene the Content Review Committee this semester only and train four Division representatives this semester only, for next year so they would not have to be retrained. The motion was passed unanimously and Dave asked for volunteers to read curriculum. Robin McFarland was inclined to volunteer; Claudia and Mary Ellen will meet with Robin to ascertain whether or not Robin has the experience to read curriculum. Chuck Smith also volunteered to serve as a reader.

           Nancy noted that HAS and Social Science each had a representative on the Curriculum Committee. Nancy asked the Senate if, regarding Senate Committees, HASS should have 2 representatives on each committee now and to also consider that when the structure goes from 9 to 5 Divisions, it could increase the Senate-at-Large for next year.

           Claudia moved to have the number of Faculty Senators and the 3 committees composition remain the same as before the creation of the HASS Division; HASS shall provide 2 representatives. Letitia seconded the motion. The motion was approved.

           Marcy noted on an aside that Cheryl Barkey and David Sullivan are now the proud parents of a son, born August 20, whom they have named Julian.

VII.    Reports Continued
           There were none.

VIII.   Agenda Building
           1) Eric Carter- Sue will discuss the governing board prohibition on faculty hiring of   students. This issue had been discussed at CCFT.

           2) Rory will discuss “faculty rank and title” and invites all Senators to discuss this issue with him prior to the next meeting.

           3) Claudia will discuss the proposal for the Curriculum Committee future composition in the reorganization.

IX.      Items from the Floor
           Claire informed the Senate that the parking lot above the 500 building will be open, but the corridor will not be open to pedestrians for 3 weeks. The parking lots next to the gym will also be open in time for the Fall Semester. Dave expressed his concern with the lack of parking at the Watsonville Center and noted that there are 1000 new students enrolled at the Watsonville Center. The dedication of the Watsonville Center will take place on September 7 at 11:00am and remarked on the benefits of all the faculty participating.

           Stephanie Buswell informed the Senate that there is a new commercial baking course and she has 5 students “who are looking to bake”.

           The next Senate meeting will be held on September 11. The September 25 meeting will be held in Room 111, the rest of the meetings will be held in Room 1804.

X.       Adjournment
           The meeting adjourned at 4:45p.m.
 
 

FACULTY SENATE
MINUTES: September 11, 2001
3:00pm To 5:00pm, Room 1804

Present:       David Balogh, Nancy A. Brown, Belita Magee, Rory O’Brien, Lisa Feintech, Robin McFarland, Claudia Close, Marcy Alancraig, Letitia Scott-Curtis, Jane Gregorius, Mary Ellen Sullivan, Helene Jara, Donna Mekis, Sharon Peters (replacing David Sullivan), Sue Slater, Kim Belliveau, Laura Thompson, a new Senator (replacing Topsy Smalley), Eric Carter
Absent:        David Sullivan, Topsy Smalley, Steve Hodges
Guests:        Claire Biancalana, Dale Attias, Arturo Cantu, Johanna Bowen
Staff:           Bronze Freeman

I.          Call to Order
            The meeting was called to order at 3:05p.m.

            David remarked on the dramatic events of the day. Jane thanked Claire for the directives and noted the importance of being able to discuss this with her students and remarked that this was the “worst thing she has seen in her life”.

             David commented that he had considered canceling the meeting but had felt it was more important to meet to discuss the events. David remarked on the several responses that the college needed to make on the appreciation expressed by his students for the opportunity to discuss the events during class.

             The Senators and guests introduced themselves; Jane Gregorius is replacing Michele Rivard. David distributed Faculty Senate Binders to the new Senators.

II.         Minutes
             Claudia remarked on three corrections needed in the August 30 minutes. Page 3, 3rd paragraph, first sentence, include the language, “regarding adjunct hires” to read, “Claudia inquired about what role the cluster director would play regarding adjunct hires”. Page 4, 4th paragraph, 13th line down, replace language “for” with “than” to read, “Claudia clarified that the review was more than proof reading and was a very necessary step”. Page 5, 2nd paragraph, add Topsy Smalley’s name as a volunteer to read curriculum.

             The August 30, 2001 minutes were adopted unanimously as corrected.

III.       Reports
             Claire informed the Senate that Arturo Cantu has had the counselors cancel all their appointments to be available on a walk in basis for students. Counselors will be available in Rooms 100, 800, 900 and at the Watsonville Center. Media Services have placed televisions in the Library, Student Center, and Quad and in the Sesnon House for student availability.

             Claire noted the importance of keeping the college open to provide a place for students to receive content, as well as process and discussion. Claire thanked the counselors for their availability and a flyer with campus phone numbers and counselor phone numbers will be distributed. The campus police also now have, due to new equipment, the capability to see where 911 calls originate from on campus.

             The Managers met today; Claire informed the Senate of 5 separate bomb threats to other community colleges in California. Those campuses have been evacuated; Cabrillo has not received a bomb threat but will remain on alert. The switchboard has been provided with questions to ask callers who phone in threats. Sergeant Rich Ross has M & O, Facilities and the highway patrol on alert in case of an evacuation. No other schools have closed in this area.

             Claire remarked on the need for forums and “teach-ins” and will collaborate with Linda Goff from UC Santa Cruz. Claire asked the Senate for their input and ideas as to the forums and “teach-ins”. Claudia suggested calling the Red Cross for student donations. David had suggested to his students to donate blood and he also recommended maintaining the availability of the televisions for the students. In response to Claudia’s question regarding the availability of cable television, Claire replied that cable would be accessible in Room 450 and the Sesnon House. David recommended having a counselor available with the televisions for discussion with students. The Division Chairs will speak with their faculty to determine if there are any in crisis; Claire suggested a gathering place for students to discuss the events of today. David mentioned that 911 can now be dialed directly from campus without having to dial a 9 first to get an outside line, both 9911 and 911 will work.

             Letitia expressed her concern for her Arab-American students, and recommended distributing a statement to the campus regarding this issue. On this subject, David had reminded his students of the disenfranchisement of the Japanese-Americans during World War II, drawing a parallel to today’s Arab-Americans.

             Sharon proposed having Zarmina Dastagir speak at one of the “teach-ins”. Jane expressed her concerns with implying that the Arabs are responsible for the terrorist attack and suggested inviting legislators to speak to Cabrillo College. Claire suggested inviting a speaker from the university to discuss terrorism. Claire will speak with the Division Chair Council as well as with Linda Goff from UC Santa Cruz. Rory also suggested that the speaker have a military strategy background.

             Letitia commented on what she sees as two separate issues: 1) address the issue and 2) the need for process; some students only need to process and have no need for the discussion. Lisa recommended addressing both issues together or separately.

             .Arturo noted the 12 counselors who cancelled their conference on Thursday and will be available. Counseling appointments have been cancelled and counselors will be available for walk in consultations. Arturo also said that the faculty would be the “front line” for students. In response to Jane’s question regarding extending the add deadline, Claire replied that Al Holbert had recommended extending it.
 

VI.       New Business
            The Senate approved the move of agenda item C to accommodate Sue who has to leave early to teach a class.

        C. Faculty Hiring Students – Sue Slater
             Sue noted the practice of faculty in educational portions of the school in vocational, ECE, Culinary Arts, Photography, etc. to employ students over the summer. Sue remarked that there is now a movement to make a policy that faculty cannot hire students who are currently enrolled in their courses. Sue currently hires her students to work in her outside catering company, and finds it offensive that the college would dictate her hiring process.

             Sue commented that it is the mission of Cabrillo College to, “get our students jobs in the field they’ve chosen”. Sue’s students are thankful for the opportunity of work and these students would be willing to speak to this issue. Sue commented on the problem this represents for students wanting to formalize their education, but unable to take the classes that Sue is teaching. Sue reiterated her points for the Senate and commented on the need for faculty to consider this issue.

             Claudia recommended an amendment; limit the policy to a particular field. Claudia remarked that in the 50’s, students in faculty employment had been taken advantage of and recommended that students do Work Experience, or make an exception that students cannot work for faculty unless the employment is directly linked to that vocation.

             Rory questioned as to why this policy was being implemented now. Sue responded that she had heard of an instance that had instigated this; her department frowns upon the possibility of impropriety. Jane proposed a scenario, and asked if a student who failed to show up for work would be penalized in the classroom through grades of increase of workload. Sue replied that for her, these are two separate issues of student and employee.

             Nancy expressed her concern with the implications of a hostile environment, stating that students who were not employed might feel “left out”. Marcy remarked that she understood both viewpoints, but personally would have problems being objective with a student both in her employment and in her class. Sue stated that her vocation is different from Math or English. Lisa remarked on the unique position of a student who may have “screwed up on a job” and would then feel uncomfortable entering the classroom; Sue cited internships.

             Claire remarked that Sue is an exception as she runs a business. Internships are different in that they involve an opportunity to learn from both faculty and employers; different avenues are made available to the student. Claire also commented that student’s perception of the relationship between employer and teacher might be different. Claire stated that there in no current movement to create a policy on faculty hiring of students, but in Claire’s personal opinion such a situation is inappropriate.

             In response to Jane’s question as to whether the students hired are ongoing or new students, Sue replied that the student’s are ongoing and have approached her regarding employment. Claire suggested waiting until students receive a certificate or leave the class before employing them. Sue replied that would be a problem as she teaches many of the core courses. Claudia remarked that then it would be unfair hiring practices. Claire stated that Sue had “said it, that faculty’s first responsibility is to the college and the students”. Claudia commented that her husband had both worked for and been a student of Sue’s and had loved it. Sue suggested then dealing with the hiring process if a problem arose. Claire reiterated that there is no movement toward a policy, but in her opinion feels it is an improper practice.

             David inquired if Sue makes it clear to all students that she may hire some of them and that whether or not she does so would have no effect on their classroom work. Sue responded that she does not poll students for work and does not discuss employment during school hours; those students who call for employment are placed on a list. Sue does not place employment opportunities on the syllabi, nor does she make announcements to the students that she hires in the classroom and does not keep a list of other caterers who are hiring. David was concerned with the issue of favoritism, which might be diffused if some of the above-mentioned options were put into practice.

             Claudia noted that many students in faculty employment choose to take classes with the faculty that hired them. Claudia remarked that it is up to the instructor to maintain a non-hostile environment.

             Sue thanked the Senate. David thanked Sue for meeting with the Senate.

V.          Old Business
             With Senate approval, agenda item B was discussed out of order.

        B. Curriculum Committee Reorganization – Claudia Close
Claudia noted the three issues: 1) there will be fewer DC’s, 2) those who will now be administrators will be unavailable to vote and 3) the problems with scheduling meetings; a quorum was lost last year when people had to leave the meeting for various reasons. Claudia would like to streamline the committee, Dale’s hard work has increased the workload and the workload has been broken down into 3 meetings, each with a different topic. 50 proposals will be discussed at the first meeting, 50 proposals at the second meeting and 125 proposals at the third meeting; the Curriculum Committee has been doing proofreading.

             Claudia distributed a handout listing three proposed options with one proposed hybrid for curriculum reorganization and remarked on the similarities and differences between the three; option 3 is Claudia’s favorite. Claudia asked the Senate for a discussion today, with no action.

             Mary Ellen questioned why the Articulation Officer was not listed as a committee member in any of the options. Johanna stated that inclusion of the Director of the Library on the committee membership list was needed. Claudia replied that the number of faculty and administrators needed to be stipulated on the list; the list of options for committee membership lists the advantages and disadvantages of each plan and Claudia was uncomfortable with her division’s discussion of curriculum due to the large number of people.

             Claire recommended having a Curriculum Committee for each division before the curriculum is sent forward to the college; the administration would review and then returned to the divisions for final revisions. Claire commented that there is too much material to scrutinize in the amount of time available. Claudia would like more scrutiny at the division level, and then globally at the Curriculum Committee and the Curriculum Committee should not be responsible for proofreading.

             David asked the Senate to decide which option or combination of options they would like to present to their constituencies. David remarked that option #3 does not specify that a representative from the divisions will be represented. Rory concurred with both Claire and Claudia regarding creating “mini Curriculum Committees” within each division.

            Claudia stated that she was not looking for a vote from the Senate at today’s meeting. David asked for a show of hands from the Senate to include the Articulation Officer on the Curriculum Committee membership. All those present agreed. Claire stated that the curriculum is the purview of the faculty and does not want the membership to be, “administration heavy”. Claire recommended, when deciding upon the membership, to consider who will have contributions and stated that the inclusion of the Articulation Officer is important; some cases have administrators present to provide information, but have no voting power. There are representatives from Vocation, Occupation, Basic Skills and Transfer.

             David remarked that a Division Dean would probably feel that it is necessary to attend every meeting. Claudia noted that presently the Division Chairs dominate the committee and would like a structure with scrutiny by all. Nancy jokingly reminded Claire that administrators have the “leisure time” to review curriculum.

            Claudia referred to the remarkable review job done by Robin, Topsy and Chuck; Claudia had not wanted to “abuse” the volunteers. Robin stated that she had felt redundant, not abused, and had felt that the administrators were more knowledgeable about curriculum. Claire expressed her concern that, “faculty feel they are being pushed aside by administration”. David recommended attendance at the “boiler room” meetings. David remarked that the administrators know what to look for when reviewing curriculum; David is still learning about the process. David concurred with Rory that mini-Curriculum Committees are needed at the division level and the divisions need to have the curriculum long enough in order to review it. David stated that, “we need a good committee and a better way of doing it”. Claire recommended that faculty attend the statewide Faculty Senate Curriculum Workshop this summer to learn about curriculum.

             Marcy suggested that Curriculum Committee members “re-up”; Claudia remarked that Dale had recommended rotational members.

4:50pm. David questioned the Senate how they wished to proceed on the agenda. Nancy distributed copies of BP5100, AR5105A, AR5105B and BP3120 and a copy of a memo from Claire regarding Academic Staffing Priority Timelines for 2001-2002. Please read them.

VI        New Business
        B. Faculty Rank and Title- Rory O’Brien

             Rory distributed copies of meritorious designations used at other colleges and his list of arguments in favor of the resolution. Rory asked the Senate for endorsement to explore awarding faculty meritorious designations at Cabrillo College.

             Rory attends conferences where it “makes a difference what goes on the name tag”. Rory feels the language looks better on Curriculum Vitae and referred to the state of funding in higher education. Rory feels that Cabrillo College is treated as a “stepchild” and believes it is because Cabrillo College does not have the titles that professional institutions do. Rory questioned why Cabrillo does not stand up and demand the same treatment.

             In response to David’s question as to how many community colleges use the designations, Rory replied that a precedent exists and he knows of at least 5 community colleges that use the designations.

             Helene would prefer the title, Adjunct Professor to Adjunct Assistant Professor; Rory noted that Adjunct Assistant Professor is the title currently used by other colleges. Marcy remarked that she, “absolutely can’t accept the distinction” between herself as a tenured faculty and other adjuncts. Marcy does not believe that funding is applicable to titles and will not support the proposal. Claudia would also not support the proposal, citing Cal State uses titles but is not commensurate in pay with the UC schools. Claudia was uncomfortable that Rory would believe that titles would be commensurate with pay.

             David asked that the Senators present the proposal to their colleagues and represent their constituencies’ opinions at the next Senate meeting. This item will be listed under old business on the next agenda.

VII.      Reports Continued
            There were no reports that could not wait until the next Senate meeting.

X.         Adjournment
             Lisa moved to adjourn. The meeting was adjourned at 5:00p.m.
 
 

FACULTY SENATE
MINUTES: September 25, 2001
3:00p.m. To 5:00p.m, Room 111

Present:       David Balogh, Nancy A. Brown, Lisa Feintech, Rory O’Brien, Belita Magee, Robin McFarland, Chuck Smith, Sharon Peters, Letitia Scott-Curtis, Claudia Close, Marcy Alancraig, Steve Hodges, Eric Carter, Topsy Smalley, Joseph Ribeiro, Jake Siskin, Donna Mekis, Helene Jara, Mary Ellen Sullivan, Elizabeth Curtis

Guest:          Claire Biancalana

Staff:            Bronze Freeman

I.     Call to Order
The meeting was called to order at 3:00p.m.

Marcy requested an addition to the agenda and moved to adjourn the meeting for purposes of attending the forum. Sharon seconded the motion. A vote was taken; the majority voted to continue with Senate business.

II.    Minutes
Page 2, fourth paragraph, replace “Letitia” with “Lisa” to read, “Lisa recommended addressing both issues together or separately”. Grammatical errors were corrected.

Claudia moved to adopt the minutes as corrected. Steve seconded the motion. The motion approve the minutes as corrected was approved.

III.   Reports
   A. Faculty Diversity Committee- Eric Carter
Eric distributed a handout regarding the finding of the committee. Eric asked the Senators to read the handout and direct comments at the next Senate meeting.

In response to Letitia’s question as to whether the information could be distributed, Eric replied in the negative; Eric does not yet know how public the information is, and what direction John will take.

   B. Treasure’s  Report- Steve Hodges
Steve noted that, “there is money”. More at the next meeting.

IV.   Action
   A. Committee Assignments- Nancy A. Brown
Nancy stated that Gary Marcoccia, from Occupation, is a new CPC representative.

David commented that he has been receiving e-mails regarding who’s on what committee; David is directing those questions to the Faculty Senate Web Page. David reminded the Senators that Nancy had distributed an Excel Spreadsheet listing committee rosters; please read this sheet and get back to David with input.

V.    Old Business
   A. Curriculum Committee Reorganization- Claudia Close
Claudia asked the Senators for their feedback from their constituencies. Letitia received one response expressing a strong dislike of option #2.

Claudia stated that strong feedback is needed in order to make a proposal to Faculty Senate. Lisa recommended a stronger push for input from faculty; Dave suggested a timeline. The deadline is Friday, October 5, 2001.

Claire expressed her concern with this process, noting the importance of curriculum. Claire was uncomfortable with the method of input regarding deciding on the composition of the Curriculum Committee. Nancy stated that the committee is the purview of Faculty Senate; Board Policy states collaboration between the Senate and the Administration regarding composition of the committee. Nancy would like the BP looked at prior to changing the Curriculum Committee. Claudia stated that she was adverse to delaying the process, as the committee needs to be formed and the training begun. Claudia read through Title 5; Article 55002 regarding the establishment of the Curriculum Committee.

David asked the Senators for input and recommended asking for opinions from prior Curriculum Committee members regarding the composition of the committee. Claudia will send an all campus e-mail requesting input on committee composition. David commented that his Division prefers decisions made as close to the department level as possible, curriculum decisions as well as other decisions.

   B. Discussion on Committee Reorganization- Nancy A Brown
Nancy referred to the two handouts distributed at the last Senate meeting. Nancy asked the Senators to decide what possible changes need to take place in the AR and BP, consider the composition of the Curriculum Committee and be prepared to discuss this issue at the next Senate meeting.

David stated that one of the “knottiest” problems at Cabrillo is that submissions are made at the last minute. Curriculum is a lengthy process from inception to completion; a lot of faculty write curriculum that has to be sent back for correction.

Topsy recommended a summary at the cluster and division level. David noted the Curriculum Committee is a sub-committee of Faculty Senate; a curriculum book was traditionally provided for Senators to peruse and discuss the curriculum with the faculty. David places his faith in the faculty. The “proof is in the pudding”. Mary Ellen concurred; there has never been a transfer course denied.

Claudia requested specific changes so a vote could take place. David will place Old Business items A and B on the next Senate agenda. David asked the Senators to read the BP and AR and be prepared for discussion at the next meeting; Nancy will lead the discussion.

Claudia, in response to Claire’s earlier comment regarding committee size, stated that the number of Curriculum Committee meetings is in direct relation to the size of the committee; smaller committee’s are able to meet with more frequency. With good representation, fewer meetings are needed. David referred to an ASCCC meeting that he had attended; others representatives could not believe that Cabrillo College’s Curriculum Committee met only twice a semester. The reality is that Cabrillo College does our homework beforehand and then holds the discussion. David feels that more meetings are unnecessary. Mary Ellen concurred.

   C. Faculty Rank and Title- Rory O’Brien
Rory distributed the results of his survey and commented on an exercise in, “opening a can of worms”. The survey was not done scientifically and was a sample of 66 full-time and part-time faculty. Rory read through the results of his survey and commented that he felt the trend was toward the title changes. Rory stated that he had not done an exhaustive search as how many other community colleges use the designations, but has found 6 colleges who do. Lisa and Letitia commented on the need for Senators to discuss the input from constituencies.

In response to Donna’s question as to the titles for Counselor’s and Librarians who are faculty as well, Rory replied that the resolution distributed at the previous meeting outlined how the titles would be distributed. Rory noted the thrust of the resolution if for honorable titles and expressed his concern that the discussion is not about that issue, but about people’s aversion to titles in general.

The input that Letitia had received was negative. Lisa stated that approximately 90% of her feedback was negative. Robin stated that BECHO’s opinions were opposed. Belita had received only one response, which was negative. Claudia did not respond to the survey and was “very opposed” to the titles. Allan Lonnberg was deeply offended by the proposal. Claudia felt the Adjuncts should be treated with the same respect as the full-time faculty and recommended applying the title “professor” to all teachers at Cabrillo College if the title change was to proceed. Chuck mentioned that he has students who already refer to him as professor; personally Chuck prefers his students to call him by his first name. Chuck commented that those who wanted to be known as professors could call themselves as such. Chuck had spoken with 32 faculty who were against the proposal, 2 faculty from HASS were in favor.

Steve stated that BCS was 13 to 0 in favor of the titles. Steve emphasized that divisions already exist, so what difference would titles make. Eric concurred that Culinary Arts feedback had been positive and that they thought the titles, “sound good”.

Liz remarked that last year she had assumed all instructors were titled “professor”. Liz thought it beneficial for student’s to use the term “professor” if they transfer to a four-year institution. Liz also commented that the title might be intimidating to students.

Dave summarized the discussion; the majority was opposed as written. David suggested a resolution to use a single title for all instructors. David expressed his concern that this issue had prompted so much faculty input and discussion, while the issue of the BP and AR had not received as much attention.

  D.  DART- Review
A forum was held yesterday for the APD’s; DART had met prior to the forum. Nancy remarked that no Senators had attended the forum.

Robin asked for input regarding the forum. David responded that the problem was that APD’s have different functions. David had suggested having 3 designations, then look at the functions based on the amount of work and corresponding reassigned time. Another suggestion had been for a chair for every department; the suggestion was not financially feasible.

Claire asked, “what is the function of faculty and APD/Cluster Heads”? Nancy responded that many APD’s are doing faculty functions; the process for APD’s in the HASS Division is working very well with the additional classified support. The Functional Activity Chart lists “who does what”; more clarification of job descriptions is needed. Nancy noted the many APD’s who “step up”, do the work overtime and then complain of under compensation. David noted that increased workload with not enough assistance is a common complaint.

David remarked on the difficulty of agreeing to titles. David’s suggestion involved Faculty Leads 1,2 and 3 and then figure out the workload and assign numerical designations (1, 2, 3) and get rid of the titles. David noted the appropriate term is “reassign time”, not “release time”.

VI.   New Business
   A. Academic Priority Process Suspension
Steve remarked that given the points in Claire’s e-mail, BCS had agreed with the decision to suspend the process. Steve noted that the CIS Department is always looking for new faculty, but the e-mail “made sense”. Letitia had spoken with Diane Putnam who had also agreed to the points in the e-mail.

In response to Claudia’s concern that the Adjunct Faculty would not receive sufficient notice regarding layoff, Claire replied it would be the same process as when full-time faculty are hired every other year; 30 Adjunct units are lost when full-time positions are hired. Notifications of decisions regarding Adjunct positions will be done in the spring; once the current Division Chairs decide on where they will be in the new structure, the schedule can be made.

Lisa commented that she had not heard any negative comments regarding cancellation of the process. David had spoken with several faculty who were against the cancellation, but were happy to have received advanced notification. In response to Joseph’s concern regarding the inequity of who receives the open positions, Claire replied that there had never been a guarantee of replacement of retirees; the process would determine it. Nancy commented that Claire determines this decision with the input of the DC’s and Faculty Senate. David reminded the Senate that DC’s were faculty before becoming administrators; there had to be administration of the institution.

David closed the discussion; if any Senators have input from their constituencies, please let David know. Claire informed the Senate that their understanding was appreciated in this matter. David remarked that the Senate could not vote on this issue, but a discussion could be resumed at the next meeting if desired.
 

VII. Reports Continued
  A.  Technology Committee Report-Steve Hodges
Steve reminded the Senate that Governor Davis had cut the Technology Fund. Due to increased pressure from community colleges, Cabrillo College might receive ½ back. Computing Resources will focus on student needs and web development; web development that could allow for search capability as opposed to using the T Drive. Campus Cruiser will be implemented in October.

The server has been impacted due to the virus. Instructors using Web CT have been most heavily impacted, specifically the Web CT Server in Canada. Watsonville had “glitches” that are being worked on; CR had only 3 days to work on the Center before it opened due to the construction.

Silicon Systems donated approximately $30,000.00 worth of computer furniture. Faculty has received new computers rebuilt from student ones. Steve noted that, “CR is focusing on the classrooms and labs, but doing its best for the faculty”.

   B. Student Senate- Liz Curtis
Liz informed the Senate that a group of students had gone to Sacramento to protest the budget cuts; the students had held a bake sale offering cookies for 1 million dollars and cakes for 5 million dollars.

The event was noted in the Mercury News on Fox Television. The students had met with some Legislators and had been allowed to leave left over baked goods in the Governor’s office.

A memorial wall has been erected in the Cafeteria for student expression regarding the terrorist attacks in New York and free food was offered. The Student Senate cancelled their “Welcome Back Week” for students. The money received back from the cancelled event will go toward pizzas that will be offered to students in the Amphitheatre tomorrow.

The Senate had formed a Textbook Committee to, “investigate the Bookstore”. The committee will address the price of texts as well as create a web site for students to sell their used books to other students. The Bookstore also needs to redo their $10,000.00 contract with the Student Senate.

Three students have been added to the Student Senate; one of the new Senators is creating the text web site.

VIII. Agenda Building
1.  Diversity
2.  Curriculum
3.  DART

The next Senate meeting will be held in Room 1804.

Claudia suggested presenting Dale Attias and John Mauceri with gift certificates to the Shadowbrook in appreciation for their hard work. All approved the motion to present Dale and John each a $150.00 gift certificates to the Shadowbrook.

IX.   Items From the Floor
Steve informed the Senate of a harassment issue in the BCS Division. A student had harassed a faculty member; the student was suspended but has since returned to campus.

Steve noted that it appears that no mechanism exists to identify problem students. The instructor was not provided with the correct documentation to make an official report. The student in question had returned to campus as a result of a signed agreement with Student Services; a stipulation of the agreement was that the student not loiter on campus. Steve questioned who is monitoring this student.

Helene mentioned the same student had been allowed to return to campus; Helene had refused to provide the student with a female tutor and the student had complained to Student Services that he was being denied service.

Steve stated that a procedure is needed. The student was found loitering in his car last night, but the Sheriff refused to fill out a report. Donna stated that a Student Discipline Committee does exist to handle these issues; Sesario Escoto is new to the position but will do a good job.

In response to Claudia’s question as to whether the Sexual Harassment Officer position had been filled, David replied in the negative. The hiring of a Sexual Harassment Officer is being worked on. Claire will speak with Manuel Osorio and will contact the faculty member in question.

X.    Adjournment
Chuck moved to adjourn. The meeting was adjourned at 5:05p.m.
 

FACULTY SENATE
MINUTES: October 9, 2001
3:00p.m. To 5:00p.m, Room 1804








Present:    David Balogh, Nancy A. Brown, Lisa Feintech, Helene Jara, Marcy Alancraig, Letitia Scott-Curtis, Robin McFarland, Joseph Ribeiro, Steve Hodges, Chuck Smith, Eric Carter, Jake Siskin, Donna Mekis, Belita Magee, Sharon Peters, Rory O’Brien, Claudia Close, Laura Thompson, Mary Ellen Sullivan

Guests:     Claire Biancalana, Dale Attias, John Mauceri, Johanna Bowen, Sylvia Winder, Goran Klepic, Kim Belliveau

Staff:        Bronze Freeman

I.      Call to Order
The meeting was called to order at 3:08p.m. There were no introductions.

II.    Minutes
Page 5, Items From the Floor, first sentence, delete “sexual” to read, “Steve informed the Senate of a harassment issue in the BCS Division”. Third paragraph, first sentence, delete “another” to read, “Helene mentioned the student that had been allowed to return to campus;”

III.   Reports
   A. Student Concerns- Goran Klepic, Student Trustee of the Student Senate
Goran remarked on the legislation authored by Senator Feinstein regarding the student visa program that would affect all foreign students on campus. Sharon noted that Senator Feinstein would apparently back down if her office were to receive a list of all students who had received I20 Forms, but had not registered for classes.

The legislature would place a 6-month moratorium on student visas; this would affect 600,000 students in the United States. Goran cited Fourth Amendment issues, and noted that he had spoken with CCFT regarding this issue. Goran requested input from the Faculty Senate and asked the Senate to consider the repercussions if the bill received support in the U.S. Senate. Goran will forward the URL for the government web page to Dave Balogh. Per Rory’s request, Dave will make this information available to the Senate.

Goran will speak with Rory O’Brien to obtain more information. Dave recognized Goran and asked the Senate to address this issue with their constituencies.

   B. Library Fiscal Report- Johanna Bowen, Library Director
Johanna noted that the Library is, “not stone cold broke”. An allotment was received from the Division Chairs prior to Governor Davis’ cutbacks. The Library will continue to honor requests; a priority would be given to faculty requests. Some items, such as videos would be placed on a “wish list”. Johanna remarked that the base budget general funding only covers paper subscriptions.

   C. Curriculum Committee- Claudia Close, Chair
The Curriculum Committee minutes from the first and second meeting will be brought to the next Senate Meeting.

Dale remarked that the third meeting would not involve Spring 2002 scheduling.

   D. Textbook Committee-Letitia Scott-Curtis
Letitia is no longer able to serve as a Faculty Senate representative on this committee

Robin McFarland volunteered to serve as the Senate representative on this committee. Helene would serve as the alternate. The Senate approved the representation.

IV.   Committee Assignments- Nancy Brown
   A. Transportation Committee
A volunteer is needed to serve on this committee to help in the implementation of Cliff Nichol’s Transportation Plan.

Chuck Smith volunteered to serve on the committee. The Senate approved with thanks.

   B. CPC
        As Gary Marcoccia is unable to serve, Dave asked the Senate to provide names of any interested parties to Nancy A. Brown. The volunteers should be from Occupational Education.

On behalf of the Senate, Claudia presented Dale Attias and John Mauceri each with a $150.00 Shadowbrook Gift Certificate in appreciation for their work on Fiesta and the curriculum.

V.   Old Business
  A. Curriculum Committee Reorganization- Claudia Close
       Claudia distributed a memo outlining two plans for committee reorganization,
       permutations from Wanda Garner and Alex Taurke were included on the memo.

The change in committee membership would be implemented in July 2002 with the reorganization. Dave commented that AR 3120 stipulates that a Librarian is now included in the committee composition.

Claudia provided a brief synopsis of each of the options. Regarding the difficulty with scheduling larger meetings, Claire suggested scheduling the meetings at the beginning of the semester before the committee members become busy.

Claudia questioned how faculty could be encouraged to participate more in the curriculum process as the Deans currently provide a majority of the participation. Dale remarked that she would prefer a smaller committee and expressed her concern that no “bridge” exists between the Curriculum Committee and the Prerequisite Committee.

Claire remarked on her preference for Wanda’s version of committee membership. Marcy concurred with the idea of a smaller committee with increased efficiency, but expressed concern that only one department representative on the committee would lead to under-representation of departments. Claire responded that a reference person is invited to provide information. For example, when English was in curriculum, an ESL person was invited.

Claudia noted that the sub-committee has more members than the Curriculum Committee. In response to Joseph’s suggestion that a mandate be put in effect that those faculty with curriculum have to attend the meeting or the curriculum does not go forward, Claudia responded in the negative. The Deans are representatives on the committee to cover for those faculty unable to attend the meetings, their attendance cannot be mandated.

Dave noted that when he had served as Chair of the Curriculum Committee, some items had to be tabled, when there was no adequate representation to answer questions at the meeting. Steve noted the preference of BCS for a smaller committee with sub-groups to “pre-filter” curriculum before it reaches the Curriculum Committee; option #2 fits those criteria.

Lisa noted Topsy Smalley’s preference to stay with broad expertise. Dave noted that all the options should contain a representative from both Transfer and Occupational Education. Eric commented that the HASS Division had preferred option #1 with the larger number of faculty representatives. Letitia abstained from comment at this time, as the English Division had not yet met to discuss this issue. Claudia stated that a decision regarding committee membership must be reached this semester. Rory commented that if the size of the committee was this issue preventing a decision, then Claudia should present a case for fewer members on the committee.

Dave will place this issue on the next agenda as an Action Item; a vote will be taken at the next meeting. If Claudia receives no follow up comments, these four options will be presented for vote.

   B. Discussion on Committee Reorganization/ C. AR’s and BP’s- Nancy A. Brown
Nancy distributed copies of her proposed changes to BP and AR 3120 relating to curriculum, as well as a copy of BP 2130.

Nancy would prefer to replace the language “Dean” with “Division Chairperson” as opposed to “Appropriate Administrator”. Claire noted that after July 2002, it would be appropriate to use, “Division Chairperson”.

Nancy asked the Senate to decide if the Divisions would vote on curriculum; the State Academic Senate had not proposed this. In response to Marcy’s question as to whether the Faculty Senate had ever undone the work of the Curriculum Committee, Nancy replied in the negative. The Board may approve the programs, but the funding for the program may not be approved. On Page 2 of AR 3120, first paragraph, the typo requires correction when this AR is addressed.

Claire noted that a decision needs to be made regarding whether finances should be linked with course approval. Claire believes it is the purview of the Curriculum Committee to consider funding when approving courses. David noted that this issue is an important one, that it is the job of the Curriculum Committee to advise faculty when funding is not available but curriculum should be looked at first, the funding second. Claudia concurred with David. As the cost issue does come up during Curriculum Committee, Claudia noted the importance of attendance of the representative of the proposal. The unit allocation occurs at the Division level; it is the duty of the Division Administrator to look for extra units. Claudia stated it is not the job of the Curriculum Committee to determine if funding exists. Claire stated that the Curriculum Committee needs to know how much a proposal would cost, up until now the college has been fortunate every year with growth and more teaching units have been received. Claire cited a Math class that had increased by 1 hour to 5 hours total. When an increase affects a number of offerings, the allocated units would all be taken.

In response to Claire’s earlier comment regarding Math, Lisa noted that the class was only reinstated to 5, not increased from 4 to 5 hours. As scheduling is done at the Division level, Claudia remarked that the Divisions need to decide how a course would be taught. Claire noted the expectation would need to change; faculty need to know funding would come out of the Divisions.

Nancy remarked on the large number of HASS people present at the Flex Week activity. Nancy noted the improbability of a large number of people deciding on curriculum in one hour. Claire suggested that more time be spent on curriculum at the Division level; Nancy suggested sub-committees in each divisoin. Claire stated that teaching units should be included in the decision process.

Robin suggested defining the roles of the subcommittee, instead of a cross-reference in AR 3120, Section II B. David was opposed to Nancy’s proposed amendment to AR 3121, Section II B in favor of people understanding the cost at the Division level. Claudia concurred with David. Claudia will confer with Dale Attias and Nancy A. Brown regarding creating two lists: The first would list the proposed duties of the subcommittee; the second would list the proposed duties for the Division. Funding will be included in both lists, but not the appropriateness to the disciplines. Responsibilities and criteria will be included for each level. The Senate was in agreement for the creation of the two lists.
 

   D. DART – Hiring the Deans

David noted this issue, including names and disciplines would be discussed at the next Faculty Senate meeting. David asked the Senate for advice as how to assign people to the hiring committees. Claudia volunteered.

Nancy questioned the number of faculty slots on the hiring committees. Claire is waiting on SEIU to provide a list of classifieds who would be available to serve. There would be 2 to 3 faculty on each of the 5 hiring committees; Claire will decide whether there would be 2 or 3. Claire would like to work with Faculty Senate to obtain a balance of faculty representatives to serve on each of the committees. Claire had also asked Sesario Escoto for a list of students who might wish to serve.

David asked that all Senators speak with their constituencies, and provide the names of interested parties. The Senate would decide on how to choose representatives. David remarked that it would be a good idea to obtain representatives who had knowledge of their Divisions.

Claire stated that the brochures would be sent out this Friday, no applications have been received yet. Claire has not decided on power hiring. Claire requested that the senate consider gender and underrepresented groups on the lists of faculty interested in serving.

In response to concerns of bias on the hiring committees, David noted Board policy AR 5105 regarding this issue. Claire suggested that those who felt they could not be objective should not serve. Lisa commented that this hiring process would be similar to the Adjunct hiring process.

Claire noted that there would be one student, one classified, 2-3 faculty, and 2-3 administrators as well as herself on the hiring committees. There would also be a representative from Personnel present on the committees to assure the process.

VI.  New Business
  A. Diversity Issues- David Balogh
This state diversity issue is still in litigation. The Chancellor has recommended continuing with past practice until the issue has been resolved.

VII. Reports Continued
  A. Harassment issue on campus
       Manuel Osorio will speak at the next meeting. Sesario noted that he had not been aware of         the incident involving a BCS faculty member.
  B. FACCC- Nancy A. Brown
        Nancy provided an anecdote concerning the proposed professional designations. Nancy had been asked at the conference if faculty at Cabrillo College addressed each other as “comrade”.

VIII. Agenda Building
1. Curriculum Committee reorganization.
2. AR/BP
3. Names for hiring committees.
4. Harassment issue concerning a BCS faculty member. David requested that Manuel provide him with a title for this issue as well as how much time was needed on the agenda.

IX. Items From the Floor
      There were none.

X.   Adjournment
       Nancy moved to adjourn. The meeting was adjourned at 4:50p.m.
 
 
 


 

FACULTY SENATE

MINUTES: October 23, 2001

3:00p.m. To 5:00p.m, Room 1804

Present:       David Balogh, Nancy A. Brown, Helene Jara, Steve Hodges, Sharon Peters, Lisa Feintech, Joseph Ribeiro, Chuck Smith, Kim Belliveau, Marcy Alancraig, Topsy Smalley, Letitia Scott-Curtis, Donna Mekis, Eric Carter, Rory O’Brien, Laura Thompson, Belita Magee, Claudia Close, Elizabeth Curtis

Guests:        Manuel Osorio, Sesario Escoto, Debora Bone, Julie Edwards, Dale Attias, Student Senators: Ashley Thomas, Chris Dineson, Tracy Hope, Sasha Lazarevich

Staff:           Bronze Freeman

I.         Call to Order-Welcome and Introductions
The meeting was called to order at 3:05p.m. Senators and guests introduced themselves.

II.        Minutes
There were questions asked to clarify the minutes but no changes were made. Chuck moved to approve the minutes of October 9, 2001. Donna seconded the motion. The motion to approve the minutes was passed.

III.      Reports
       Curriculum Committee- Claudia Close
Copies of the curriculum revisions and proposed changes were distributed to the Senate. The Curriculum Committee had approved the September 19, 2001 Minutes. The October 10, 2001 Minutes will be addressed at the next Curriculum Committee meeting in December.

The Curriculum Books are in the Division Offices and the committee minutes are available on the Cabrillo College Web Site. The discussion of the Curriculum Committee reorganization will be placed later on today’s agenda as an action item.
 

Nancy moved to discuss New Business, discipline in the classroom and complaints. Steve seconded the motion. The motion passed.

VI.      New Business
      A. Discipline in the Classroom and Complaints- Manuel Osorio
Manuel stressed that he, Sergeant Rich Ross and Sesario Escoto are working diligently to keep both faculty and students safe on campus.

Manuel clarified that when an incident involving a student discipline, or a disruptive student is reported directly to the campus Sheriff’s Office, Student Service’s in not always included in the notification. Manuel referred to the recent incident involving a student that became violent, was arrested and booked. The student’s mother subsequently paid the $55,000.00 bail to release her. Manuel noted that the Sheriff’s Office is working under the Penal Code, therefore it is not a breakdown in communications that Student Service’s is not always informed of incidents. Manuel asked that faculty contact Student Service’s directly as soon as an incident occurs.

Both Manuel and Sesario would be happy to speak to classes at the instructor’s request. Manuel asked that faculty inform their students of procedures to follow in the classroom if the instructor is unable to notify the Sheriff should an incident occur during class. Manuel suggested that possibly the student nearest the exit should attempt to leave to contact the Sheriff’s Office.

When Manuel received notifications of complaints, he then cross-references that students name against complaints received from other departments. If a complaint, regarding sexual harassment, involves a student on student, then that should be reported to Student Service’s. If the complaint, (sexual harassment) involves a student and a faculty member, it should be reported to Human Resources.

Manuel mentioned that the Disruptive Behavior Intervention Committee (DBIC) needs a Faculty Senate representative. The committee aids in the process of suspending or expelling a student. In response to Sharon’s questions, Manuel responded that DBIC is replacing the Crisis Committee and that the Sheriff’s Office does forward copies of incident reports to Student Services.

There is a form in the Faculty Handbook to be used to report incidents. Manuel will inform Nancy if Casey Shannon is serving on DBIC. DBIC meets on an as needed basis and Manuel asked that all disruptive incidents be reported to Student Services. In response to Joseph’s question regarding access to the law, Manuel responded that he does contact the District’s Attorney if any clarification or information regarding the law is needed.

In response to David’s query if letters, as opposed to the incident report form would be accepted, as this had been an issue in a prior incident. Manuel responded that letters would be accepted, but the incident form lists particulars that are needed, and these are not usually included in the letters. Sesario clarified that the format of the form informs Student Service’s of what action has been taken regarding the student. There is a copy of the form on the Web, but the form could not be completed on the Web. Manuel asked that faculty keep a “journal” of incidents involving students in their classes should a situation arise that would require intervention by the Sheriff’s Office or Student Services. Sesario asked that faculty not wait until the “crisis stage” before reporting troubled students to Student Service’s.

      B. Music on Campus- Sasha Lazarevich (Student Senate Representative)
On October 31, 2001 the Student Senate will host a Halloween Program on the quad in front of the 100 Building, from 11:30a.m. to 2:30p.m. The program will include a $100.00 prize for the best costume.

Sasha informed the Senate that there would be live music. Sasha had obtained a list of those classed that will be held in the area that day; Sasha will speak with the faculty who will be teaching those classes. Sasha noted that the 31st was the only day that “works at this point for the academic year” to host an event.

Marcy expressed her displeasure as her class will face the quad on that day, and as that is the day that she is due for her faculty evaluation, would prefer that her class not be distracted by the festivities outside. Sasha noted that both the Cafeteria and Amphitheatre had been considered as possible locations to host the event, but more classes would be effected in that are than in the quad area. Liz inquired if Marcy were more disturbed with the festivities or the music. Mary replied that her class could be moved to a more appropriate area. David concurred; arrangements could be made to move classes. Sasha noted that Marcy was on her list as a faculty member to be contacted and would be willing to help Marcy relocate her class.

Manuel commented that Sasha had done a lot of background work, and that no matter where the event were held, classes would be disrupted. Sasha remarked that a DJ is being used for the event; the DJ would not amplify the music. The Student Senate would like to accommodate both faculty and students.

Eric remarked that he liked the idea of a student event and that it would build a sense of community. Sasha noted that the Student Senate building being planned would have room to host these events. In response to Joseph’s suggestion that the cafeteria be used, Sasha replied that the Student Senate would like to take advantage of the nice weather and that there would also be a pumpkin carving contest.

Liz stated that other colleges provide one hour a week in the schedule when student could host events. David remarked that this had been a topic of discussion 30 years ago. Sharon noted that in the 1960’s, open free speech day took place from Noon to 1:00p.m.in the Amphitheatre, including events and music. David suggested using the athletic fields to host events. Liz replied that it would be difficult to motivate students to attend activities that would be on the other side of campus.

Liz suggested providing the Senate with 3 dates, one year in advance, when the Student Senate would schedule events. David concurred and asked that a proposal with dates be submitted to the Faculty Senate. In response to David’s comment that the Student Senate had scheduled this event during a time when most students would be in class, Sasha responded that it was difficult to find a time of day when most students would be available. An event had originally been scheduled for the beginning of the Semester, but had been cancelled due to attack in New York.

Julie commended the Student Senate. The event would be a way for students to connect and Julie supports the Halloween event. Julie also supports the idea of advance notice of events. David remarked that the Faculty Senate was in agreement of the one-year notice proposal. Liz commented that the music would be discontinued if it were becoming too disruptive to surrounding classes. David asked that Senators speak with their colleagues, especially to those who would be teaching around that quad on the 31st. David thanked the Student Senate representatives.

IV.      Action
      A. Committee Assignments- Nancy A. Brown
CPC- Rob Edwards had agreed to serve on CPC.
Dean Hiring Committees- Nancy is keeping a list of the faculty who are interested in serving on the committees. Please keep submitting names of interested faculty.

      B. Curriculum Committee Reorganization- Claudia Close
Marcy moved to accept the work of the Curriculum Committee. Nancy seconded the motion. The work of the Curriculum Committee was approved. Claudia will inform the Vice President of Instruction of the vote.

Claudia noted that at the last Curriculum Committee meeting, a consensus had been in favor of non-faculty having both membership and voting power on the committee. The Curriculum Committee had unanimously approved the concept of mini-Curriculum Committees in the Divisions. Julie clarified that at the last Curriculum Committee meeting, 3 Division Chairs had been against administrative voting power on the committee. Nancy commented that she has been contacting Curriculum Chairs from other colleges regarding the compositions of their committees.

Lisa commented on her difficulty obtaining responses from her constituencies. Those faculty that Lisa had spoken with had said the committee was too much work with no release time. Lisa suggested that an Academic Program Director could be trained for the committee; a Division contact with release time. There would be one responsible representative to serve on the committee and one resource (contact) person with release time within the Division.

The Senate discussed possible committee structures and noted the importance of including a student representative in the composition.

Letitia remarked that the English Division was in favor of mini-Curriculum Committees within the Divisions. Letitia presented the matrix for Curriculum Committee composition submitted by the English Division.

Julie wanted to demystify the Curriculum Committee; membership would not require as much time as faculty believe. Julie noted that faculty has allowed the administrators to take over the committee. Julie would like the faculty to concentrate on serving on the Dean Hiring Committees, mentoring faculty and on the curriculum. Julie was “strongly in favor” of the English Divisions matrix and would like a separation of budget and curriculum. Chuck concurred that budget and curriculum should be separate issues. Marcy also agreed with Julie’s points.

Lisa submitted Robin McFarland’s constituencies’ suggestions regarding the committee composition; 3 instructors were in favor of option #4, 1 instructor was in favor of #1, and 1 instructor was in favor of option #2.

Regarding Occupation and Transfer representation on the committee, the Divisions would decide. David reminded the Senate that only faculty could originate curriculum; that is why David does not object to administrators being on the committee. Topsy expressed her desire for mentors to be assigned to faculty writing curriculum. Dale, as a program specialist in curriculum, offered her support to the Divisions. Claudia was not in favor of the English Division matrix, and would like the Chairs of the mini-Curriculum Committees to serve as the Division representative, with release time, on the “macro” Curriculum Committee. In response to concerns expressed regarding the time involved with serving on the committee, David responded that when he had chaired the committee, the members had known of the meeting dates one year in advance. David commented that the issue if who will vote on the committee and how many will vote.

Sharon remarked that with the reorganization, this would be the “wrong time” to reduce the size of the Curriculum Committee. The Deans would attend whether or not they were invited. Joseph noted the lack of response from the VAPA Division received.

The Senate agreed on the modified English Division Matrix. The committee would be comprised of: 2 faculty from each Division for a total of 10 (voting), 5 Division Deans (non-voting), the Articulation Officer (voting), one Library faculty member (voting), 1 faculty Counselor (voting), the Vice President of Instruction (non-voting), 3 Instructional Deans (non-voting) and 1 student representative (voting) for a total of 23 on the committee, and a total of 14 with voting power. A voting quorum would therefore be 7 or more voting members present. The chair would vote in the event of a tie.

David asked that Senators present this model to their constituencies; their opinions would be voted on at the next meetings. The discussion of mini-committees will be discussed at the next Senate meeting.

V.       Old Business
      A. DART- Search and Selection Committee assignments
Letitia had spoken with Linda Kitz who had noted the importance of including APD’s on the hiring committees to represent, “voice and vision”. David recommended forwarding that request to Claire.

Nancy would like the Senate to agree to 3 faculty representatives to serve on the committees; one representative could be an APD. Chuck moved to forward the Senate proposal for 3 faculty representatives to serve on each committee to Claire. Letitia seconded the motion. The motion was unanimously approved. The Senate also unanimously agreed to assign the three representatives to each of the hiring committees.

David proposed stipulating that the number of administrators has to equal, or be less than, the number of faculty on each of the committees. Sharon moved to approve the proposal. Letitia seconded the motion. The proposal was passed unanimously; the second motion shall have no effect on the first. Debora Bone noted that CCFT would not be part of this process. The Senate agreed that the Divisions would decide on the appropriate, balanced representation to forward to the Senate. The Senate would decide, “who serves on which committee”. David is still waiting on names of those faculty who would be interested in serving on the hiring committees; this process should be done before December of this year.

      B. AR’s and BP’s- Nancy Brown
           This item will be discussed at the next meeting. Nancy distributed copies of the revised AR/BP 3120. Please be prepared to discuss this issue at the next meeting.

VII.    Reports Continued
           There were none.

VIII.   Agenda Building
1. Curriculum.
2. Duties of the mini-Curriculum Committees.
3. Student Senate proposed dates for events.
4. Facilities.

IX.      Items From the Floor
      A. Lisa requested that David send out an e-mail detailing the instructions for obtaining names to serve on the hiring committees.
      B. Campus Equity Week- Debora Bone would like to invite the Senate to attend. Please volunteer if you wish to table part-time equity issues.

X.       Adjourned
Eric moved to adjourn. The meeting was adjourned at 5:05p.m.
 


 

Faculty Senate

MINUTES: November 6, 2001

3:00p.m. To 5:00p.m., Room 1804

Present:     David Balogh, Nancy A. Brown, Helene Jara, Rory O’Brien, Letitia Scott-Curtis, Chuck Smith, Marcy Alancraig, Claudia Close, Steve Hodges, Laura Thompson, Lisa Feintech, Robin McFarland, Joseph Ribeiro, Eric Carter, Mary Ellen Sullivan, Elizabeth Curtis

Guests:      Claire Biancalana, Calais Rousseau, Rebecca Arnesty, Tracy Hope

Staff:          Bronze Freeman

I.       Call to Order- Welcome and Introductions
The meeting was adjourned at 3:05p.m. The guests were introduced.

II.      Minutes
Page 4, 6th paragraph, replace “1” with “2” to read, “and 2 instructors were in favor of option #2”.

Chuck moved to approve the amended minutes. Joseph seconded the motion. The motion to approve the amended minutes was passed.

David inquired if the Senators would like the format of the minutes changed. The Senate was in favor of maintaining the current format.

III.    Reports
    A. Tutorials- Helene Jara
Helene distributed a handout entitled, “Facts about the Tutorial Program”. The program has 36 tutors and 111 courses are tutored. The people at the front desk are all bilingual; there are 8 bilingual tutors. Approximately 500 students per semester are tutored.

Helene remarked that the program expects that students would arrive with homework completed or at least attempted; the tutor does not do more than 50% of the work. The students in the program sign a responsibility contract. If the student has more than two unexcused absences, they are dropped from the program. If the student is in EOPS or is a disabled student, and has spoken with a counselor regarding the absences, the student would be given a chance to remain in the program. According to a survey done by the Tutorial Program, those students that obtain tutoring within the first 6 weeks of a semester are those students that “can be saved”.

David asked the Senators to post Helene’s handout for their colleagues.

     B. Academic Council -Mary Ellen Sullivan
As Nick Roberts was not in attendance, Mary Ellen noted that the Academic Council had approved a course for GE and modified a policy. David asked Mary Ellen if she would prefer to wait until Nick attended the Senate to make his report. Mary Ellen briefly noted that the VAPA Division had developed a course titled, “World Theatre”. The Academic Council had approved this course as a GE course as well as a Multicultural course.

Mary Ellen noted that the language has been cleared up regarding policy in the catalog referencing the Counselors as the contact for students to petition to put their AP Courses on their transcripts.

    C. Treasury Report – Steve Hodges
Steve will make this report only once a semester in the future.

    D. ASCCC- David Balogh
Both David and Nancy attended this conference. Nancy will address the issue of accreditation later. David spoke with the Board last night regarding this issue.
 

IV.    Action
    A. Committee Assignments- Nancy Brown
Nancy has received the suggestions for the hiring committees. Nancy questioned if those faculty that had originally expressed an interest in serving had been included in the selection process. David remarked on the importance of division faculty participation in choosing the representatives. David noted that the Senators could submit as many names as they wanted, as long as their faculty had a voice.

         Candidates Presented for Faculty Reps. In the Dean Search and Selection Committees
BCS
Beth Regardz (Arts) MSE
Gerlinda Brady (MSE) Mark Eastman (1)
Gary Griffiths (MSE) Carlos Figueroa (2)
Mo Hassan (Eng/Bus) Jo-Ann Panzardi (3)
Calais Rousseau (Eng/Bus) Alex Taurke (4) or
 Gary Marcoccia (APD) (4)

BECHO English
Carole Kelly Cassandra Paden (1)
Debora Bone Andre Neu (APD) (2)
Joanne Wylie Ekua Omosupe (3)
Ann Smeltzer Mary Soltis (APD)
Dee Oliveri Virginia Coe
 Geneffa Jonker
HASS Library ?
Michael Mangin  Topsy Smalley
Julie Edwards (APD )
David Douglass (APD)
Debbie Analauren
Katherine Niven (APD)

HYPERD Counseling?
Micki Witzig Marci Wald
Dale Murray Shawn Ogimachi
Don Montgomery Irma Gil
Kim Belliveau
Onnie Killefer
Shawn Houghton

The names of Counselors will be used if the need arises. Claire has agreed to 3 faculty members on each hiring committee; the interviews will be held during December. If not December, then January. Nancy remarked that FLAC and VAPA need to submit the names of faculty. Nancy will contact FLAC, as Jake Siskin is not present. David thanked the Senators for following the guidelines of his e-mail, and submitting the names of interested faculty. Letitia reiterated the importance of including APD’s on the Dean hiring committees.

David noted that the decision as to how to assign names to the hiring committees would be made at the next meeting; there are only 2 Senate meetings left in the semester. Claire would like to receive all the names of interested faculty before the next meeting. Nancy suggested reaching a decision during an open Executive Meeting next Tuesday, which will be held from 3:00p.m to 5:00p.m. David asked the Senate if they would like to be involved in the methodology to choose from a list of names, or to accept the recommendations of the Executive Committee meeting which will be open to all interested parties. The Senate agreed to accept the recommendations of the Executive Committee. Steve expressed the concerns of the BCS Division. The first is to include representatives from Occupation, and a concern with the timing of faculty availability. The second concern was to have a mechanism that allowed faculty to promote themselves to serve on the committees. Nancy replied that the mechanism is already in place.

Other Assignments.  Nancy commented that Sharon Peters had volunteered to serve on DBIC (Discipline Committee). Marcy moved to accept Sharon Peters as a representative on DBIC. Eric seconded the motion. The motion was passed.

    B.  Curriculum Committee Reorganization- Claudia Close
David had spoken with the Director of the Library who had requested to be placed on the committee as a non-voting member. Donna noted that the Counseling Division Chair had the same request. Claudia reiterated that the suggested composition of the Curriculum Committee was still too large; the non-voting members would still dominate the conversation. David reminded the Senate that a quorum would consist of only 7 votes, with the Chair the tiebreaker; the committee would only total 14 voting members.

Lisa expressed MSE’s concern with a student having voting power on the committee and that the committee is too large. David responded that the by-laws contain language that the student representative could vote. Claire remarked that those by-laws also contain language that the DC’s could vote and that the Senate was changing those by-laws. David reminded that Senate that as long as the Articulation Officer remains a faculty member, that person would be able to vote on the committee.

Steve moved to accept the proposed reorganization of the Curriculum Committee. Letitia seconded the motion. The motion is now open for discussion. Joseph relayed Dan Martinez’s message that Deans should have voting power, and an At-Large representative should be added to the committee.

In response to Robin’s question as to the process, David replied that the decision needed to be made in a timely manner, and the English Division Matrix had been most representational of what was wanted regarding the membership of the Curriculum Committee. David noted this decision could be changed in the future, but a decision needs to be made soon due to the reorganization. The senate continued discussion of voting and non-voting membership.

Steve moved to table the vote on the Curriculum Committee and vote on the mini-Division committees. The motion could not be retracted, as the second did not give permission to table the vote. Rory was uncomfortable voting on an issue that would need to be sent back to constituencies. Marcy concurred. David asked for a show of hands of those that were in favor of the English Matrix as it stands: 5 were in favor, 7 opposed and 2 abstained. The motion did not carry. Claudia moved to take the following 2 alternatives to constituencies, 1) the English matrix with the exception that the 5 Deans are voting members for a total of 19 voting members and 2) 1 faculty representative (head of a mini-committee or their designee) of each division; 1 Articulation Officer; 1 faculty Librarian; 1 faculty Counselor; 1 student and the Vice President (non-voting) with the understanding that the meeting could not convene unless all the division representatives were present.  Lisa seconded the motion to take the 2 options to constituencies for a vote at the next Senate meeting. The motion was unanimously approved.

V.     Old Business
    A. DART
         This topic has been covered.

    B. AR’s and BP’s- Nancy Brown
Nancy referred to the handout that had been distributed at the last meeting. On Page 2, the language in bold above Section II F, Nancy questioned if the Senate agreed in principle to the language, “and require the endorsement of the division”. Robin expressed concern with the language, “if a cross discipline is required”. Robin felt the sub-committee should be included, but the language “cross discipline” should be struck. Claudia stated that the law requires this language. Robin found the language too narrow.  Claudia suggested getting rid of the Content Review Committee and have mini-Division committees that do the work to get rid of duplication of effort. Nancy suggested, “content review”. Claudia concurred. Nancy will make the appropriate changes.

Claire, citing the history of the Curriculum Committee, concurred with getting rid of content review; the mini-committees and the Curriculum Committee should be looking at curriculum. David remarked that all courses, including those not approved, should be seen at all the levels. Terry Fetterman had expressed his concern with the division level approving or denying curriculum. Claudia would like the opportunity to for curriculum to be sent back to the originator, not just sent to the next level for review. Marcy suggested ending the discussion and as Nancy will make changes, have Nancy resubmit a new proposal. David Balogh concurred. Mary Ellen suggested sending the curriculum to administrative review after the faculty has been given an opportunity to make corrections or changes to their curriculum.

Regarding the process, Nancy commented that best practices states that the Curriculum Chair makes recommendations to the Board. The Curriculum Committee will forward their recommendations to the Vice President of Instruction, the Vice President will present the recommendations to the Board; the Senate agreed to the change.

    C. Duties of Division Curriculum Meetings
This topic has been covered.

    D. Comments on Student Halloween Program and Future Dates
Marcy would like the minutes to reflect that she had been very unhappy with what transpired. Marcy expressed her displeasure that not all teachers, including her, had been contacted regarding the festivities on Halloween. An Adjunct English instructor had met with resistance when she had requested that the drumming be discontinued as her class was taking an exam. Marcy remarked that one of her students had been told by a Student Senator to cut class and attend the function instead. Marcy is in support for a 1 hour time period to be set aside for student activities. Marcy had moved her class and was still able to hear the drumming; 5 students, 1 of the 5 students a Student Senator, had been absent from her class.

Helene understood Marcy’s concerns, noting that she had thought the Student Senate had done a good job and that the free food was a good idea. Laura saw both sides of the issue; it was a wonderful idea but noted that she would not have wanted to be in the position of having to teach a class with the disruption. Liz stated that the Student Senate had only received 2 official complaints. The Student Senate would like to apologize for any disruptions, but as it was the first event, it was not possible to predict the outcome. Liz acknowledged that they too had met with resistance from the drummers. Liz noted the many compliments and the gratitude that had been received for the event and noted the article in the Santa Cruz Sentinel.

Marcy noted her concern for those students who were taking an exam. David requested the dates for future events. Liz proposed the Wednesday of the second week and the last Thursday before finals in the next semester from 12:30p.m to 2:30p.m. The Student Senate had voted against beginning the events at 2:00p.m, as there would not be enough student attendance.

This topic will be discussed again at the next meeting. David asked that all Senators present the formal requests to their constituencies. David thanked Liz.

VI.    New Business
    A. Faculty Outreach Project – Rebecca Arnesty
Rebecca, distributing a handout, noted that the Work Based Learning Resource Center and the Learner Outcomes Committee have joined forces to host a, “series of two or three poster session events that will showcase 6 to 8 faculty innovations from a variety of different genres and disciplines at each one”.

Rebecca noted that if wine were served at one of the events, faculty would not be able to obtain staff development credit. Rebecca asked the Senate to sponsor one of the two models in the handout in ideology and financially. The Senators liked the idea of faculty outreach.

Chuck would like to participate, but suggested that it be held during Spring Flex. Claudia concurred. Rebecca would like the Senate to “sell” this event as well as provide a budget for the materials. Rebecca has a Digital Media student who would help faculty with the tri-folds. Rebecca reiterated the advantage of hosting the event after Faculty Senate met to, “increase the potential for maximum faculty attendance”.

This will be an action item on the next agenda. Rory proposed that a process be set up for getting faculty proposals to Rebecca; this will be done at the next meeting. Rebecca requested volunteers for promotion and selection of proposals. Rebecca is requesting $500.00 from the Senate; Rebecca will attend the next meeting.

    B. Facilities Report- Steve Hodges
David will send an e-mail to all Senators with the time and date of the next Facilities meeting. See also Sect. VII C below.

    C. Chancellor’s Student Art Show- Nancy Brown
Nancy, Jaime Abbott and Jane Gregorius put the student’s art together. The art will be taken to the Chancellor’s office on Saturday. If requested, a day could be set aside for the student artists to view the show and Chancellor Nussbaum would speak to them. Nancy requested a $200.00 reimbursement for framing materials. The show will run from Saturday to December 16. This will be an action item at the next meeting.

VII.  Reports Continued
    A. CIP- Claudia Close
CIP has readdressed the process for program plan review. Last year CIP had decided to rank limited low/medium/ high on projects. Claudia would like the process but continued, but without the limitation. If a plan were not ranked high, it should not mean that the plan would not be included. Claudia will ask that CIP does not limit low/medium/high so as to not get rid of the competition.

Claire remarked that she had requested input as to the process, but had received little feedback. Claudia asked for Senate support. The Senate supported not limiting the low/medium/ high rankings.

    B. Room set-up- Nancy Brown
Claudia and Rory volunteered to aid Nancy in the set-up of Room 1804 for Senate meetings.

    C. Facilities Master Plan- Claire Biancalana
A report was made to the Board last night regarding the funding from the community. The 85 million Bond fund is a lot of money, but it is not going as far as was hoped.

Three problems exist: 1) The current economic situation; the interest is lower; 2) infrastructure costs increased due to unforeseen problems (electrical between the Library and the 100 Building and soil compaction) and 3) the unexpectedly large estimates of costs for the Student Services Building and the VAPA complex. The college is working hard and is supported by the Board to follow the Master Plan.

Pegi Ard and Michael Maas have forwarded a 40 million dollar project to the Chancellor’s Office asking for funding. Cabrillo College will receive an indication in November when an important bond ballot is up for vote. If the bond passes, Cabrillo College would receive an additional 20 million dollars; this would be used toward the Student Services Building and the VAPA complex. Both Student Services and VAPA have been asked to re-evaluate  their plans.

Pegi Ard has been working with the Chancellor’s Office to redo the qualifications to build and has requested a fund match budget category for community colleges. Claire feels confident of the outcome. At this point, all construction and planning is on hold. Funding is being used this summer to redo 20 classrooms; 20 more classrooms will be done next summer. Cabrillo College is keeping its promise to the community. One Board member was quoted as saying that because of the renovation, the 85 million dollars has expanded by 80 or 90%. Nancy commented that the dirt in front of the Library would be seeded with Rye Grass to prevent a, “mud hole”.

    D. Current Events
Joseph asked if the Cabrillo College Mailroom had been instructed in the safe handling of mail due to the Anthrax incidents across the country. Claire will speak with Pegi tomorrow.

VIII. Agenda Building
         There were no additions
IX.    Items from the Floor
         There were none
X.     Adjournment         Claudia moved to adjourn. The meeting was adjourned at 5:00p.m.
 


 
 

FACULTY SENATE

MINUTES: November 20, 2001

3:00p.m. To 5:00p.m, Room 1804


Present:     David Balogh, Nancy A. Brown, Laura (Thompson) Dickie, Belita Magee, Chuck Smith, Lisa Feintech, Helene Jara, Claudia Close, Jake Siskin, Rory O’Brien, Robin McFarland, Steve Hodges, Marcy Alancraig, Letitia Scott-Curtis, Eric Carter, Kim Belliveau, Mary Ellen Sullivan, Nick Roberts, Donna Mekis, Elizabeth Curtis

Guests:     Claire Biancalana, Rebecca Arnesty, Gloria Garing, Francine Van Meter

Staff:         Bronze Freeman

I.      Call to Order- Welcome and Introductions
         The meeting was adjourned at 3:02p.m.

II.      Minutes
          Page 1, Reports, A, second paragraph, 4th sentence, revise, “the student would be given a chance to remain in the program” to read, “the student would be given one more chance for this semester to remain in the program”.

         Steve moved to approve the minutes as corrected. Mary seconded the motion. The motion to approve the minutes as corrected was passed.

III.    Reports
    A. Elections- Robin McFarland
Claudia Close and Donna Mekis’ At-Large Senate terms are expiring. The nominations will close on November 29, 2001. As per the By-Laws, the second closing will be December 6,2001. The ballots will be distributed December 10; votes will take place on December 11. Robin will collect the ballots on December 12.  The second set of ballots will be distributed on December 13.

At David’s request, Robin will send an e-mail reminder 24hrs prior to the distribution of the ballots. Topsey Smalley, Jane Gregorius, Jay Jackson and Claudia Close have been nominated for the two vacant seats.

     B. Academic Council- Nick Roberts
Last year the Academic Council created goals and competencies for GE’s; this process has improved. For example, Environmental Science 20 was a “home run” hit of goal area D of GE Policy. The catalog will be simplified; in two weeks Nick will present information regarding policy. Regarding signatures on drop-slips, the rationale had been for one last contact between the instructor and student. The HASS Division was 50% in favor of dropping the signature process; both Math and English were also in favor of the drop. Language will be placed in the catalog strongly advising students to speak with their instructors before they drop a course, and the recommendation was made that instructors place this same language in their syllabi. David noted that this discussion had also taken place in DCC. DCC was in favor of getting rid of the signature process so students could voluntarily drop and add online.

    C. CCFT- Chuck Smith
Chuck is both an At-Large Senator and a CCFT representative. In response to Chuck’s question as to whether or not he could be a liaison between the Senate and CCFT, David replied in the affirmative.

Chuck had given a report to CCFT on the last two Senate meetings. Chuck relayed the motion put forth by CCFT to publicize the names of those on the Hiring Committees for the Deans. Nancy responded that Search and Selection is a confidential matter and that there should be no outside pressure. David noted that as Search and Selection is a college matter, not a Faculty Senate matter, CCFT would need to address this issue with the President of the college. Past practice has been to not divulge the names of those on the hiring committees and permission should first be sought from those on the committees. David recommended that Faculty Senate not support the motion.

In response to Kim’s request for a forum for those serving on the committees to receive input from their constituencies, Nancy responded that doing so would be illegal, also the hiring committees do not fall under shared governance, and all the required information is contained in the job announcements. Representatives on the hiring committees were picked from disparate areas.

    D. Retirement Party- David Balogh
The Senate agreed to host the party at the Sesnon House.
Claudia moved for May 17, 2002 to host the party and to have the appropriate signage to direct people to the event. Letitia seconded the motion. The majority was in favor of the motion. None were opposed.

     E. Senate Meeting Dates- David Balogh
The meeting dates for next spring semester are: February 12 (Room 111); February 26 (Room 1804); March 12 (Room 1804); March 26 (Room 1804); April 16 (Room 1804); April 30 (Room 1804); May 14 (Room 111). 3 – 5 PM.

IV.    Action
The Senate agreed to move to agenda item E.

     E. Flex Calendar- Francine Van Meter
Francine distributed copies of the Spring 2002 Flex Calendar noting the 49 Flex activities scheduled for this year, as opposed to the 42 to 46 that are usually scheduled. Friday is exclusively division department day, done intentionally to allow for more discussion; there will not be an All College Day. More workshops have been added at 8a.m as well as workshops addressing equity and diversity and the events of September 11, 2001.

There is one format change, 20 pages has been reduced to 16 pages to reduce the cost. The cost saved will fund two more conference requests. Francine would like input regarding previewing the calendar online to reduce paper copies. The Flex Calendar is recycled. Claudia moved to approve the Flex Calendar. Nancy seconded the motion. The motion was approved.

    A. Committee Assignments- Nancy A. Brown
         No report.
    D. Faculty Outreach Project- Rebecca Arnesty
Claudia moved to approve funding for the project not to exceed $500.00. Mary Ellen seconded the motion. The motion was approved unanimously. Lisa asked that Rebecca send an e-mail to all faculty to clarify the event. Letitia informed Rebecca that Tom Marshall would like to discuss English 6. David thanked Rebecca.

    C. Chancellor’s Student Art Show- Nancy A. Brown
Chuck moved to approve the request for $200.00 reimbursement. Claudia seconded the motion. The motion was approved unanimously.

An informational item was added to the agenda.

    F. Academic Calendar- Claire Biancalana
The Academic Calendar for 02-03 was distributed. The fall holidays remain the same; there are changes to the spring calendar. To meet the requirements of AR, Wintersession will from January 6 to January 29. Spring Semester will begin on February 3 and end on May 31. There is a new option: a proposition to cut the Flex days from 4 to 2 in the spring. This would not change the 175 days, 2 Saturday’s would be delineated as part of the 175 days. Claire has spoken with Francine, and Francine will do, “what she can to promote student success”.

    B. Curriculum Committee Reorganization- Claudia Close.
Claudia asked for division responses to the two options, A (big) and B (little). Eric commented that the HASS Division did not like either option, and would prefer the English matrix that was voted down at the last meeting. Eric moved to modify option B to include 2 faculty per division and invite the Deans as non-voting members.  Lisa noted that MSE had voted for option B, but several had felt strongly that Dean representation should not be lost. Joseph reported that VAPA had voted for option A. Belita noted that when polled, Counseling had significantly voted for option B, with a few votes for option A with the Counseling Chair and the Library Director included in the membership. Kim remarked that HPERD had voted for option A, but only those Deans with faculty forwarding curriculum could vote. Robin forwarded BECHO’s vote for option B.

Letitia forwarded the English Division’s vote for option A, and moved that it no longer be referred to as the “English matrix”, but as “A”. Jake forwarded FLAC’s vote for option B. Steve forwarded BCS vote for option B. Laura forwarded the Library’s vote for option A. In response to Eric’s earlier motion, David responded that the motion was out of order as the two options were adopted at the last meeting.

Lisa changed her motion to vote on A and B, to a motion to accept B as presented. Robin seconded the motion. Claire asked for definition of option B.  Claudia questioned if those voting for option B believed that the Deans would be shut out of the process. Claudia reminded the Senate that the Deans would review curriculum before the Curriculum Committee and that the Deans would only be shut out of “our part” of the process. Two representatives would not be necessarily better than one; the Chair of each mini-Curriculum Committee would be the representative. In response to David’s comment that a knowledgeable representative would be needed at the Curriculum Committee meetings, Claudia commented that items could be moved to another meeting to provide for representation.

Letitia stressed that she would not like to repeat the process of the determining the committee composition, and reminded the Senate that they could change the composition again in a year. David, referring to Page 3 of the November 6 minutes, 4th paragraph, noted the composition of B and remarked that is the motion. The majority was in favor of B (1 faculty representative (head of a mini-committee or their designee) of each division; 1 Articulation Officer; 1 faculty Librarian; 1 faculty Counselor; 1 student and the Vice President (non-voting) with the understanding that the meeting could not convene unless all division representatives were present). There was one vote against option B. There was one abstention.

Eric moved to modify B to include 2 faculty members instead of 1, invite the Deans as non-voting members, and have a standard quorum (50% plus 1). Rory seconded the motion. 5 were in favor of the motion, 10 were opposed and 1 abstention. The motion failed.

B was adopted; the new committee would become effective July 1, 2002. Claire would like the committee members identified so that they may be invited to attend the Statewide Curriculum Workshop in June. David would like each of the new divisions to meet before the end of the spring semester; Faculty Senate could encourage this, but does not have the authority to require that they meet.

    G. Accreditation- Nancy A. Brown
Nancy distributed copies of a letter drafted by Claire, Diane Putnam, Marcy Alancraig and herself that she would like the Senate to consider as a letter to be sent to the Accreditation Committee from Cabrillo College. David noted this would need to be discussed today, so that the letter could be forwarded this week; this letter is in response to the Accreditation Committees summary of the new standards.

Claire pointed out that the letter attempts to be a reasonable response to the draft sent out be the Accreditation Commission. Nancy commented that she had attended a breakout at the fall session regarding this and relayed Barbara Beano’s message that the Accreditation Commission would be open to suggestions but would not change the new standards so the letter addresses the most salient points. Nancy would like Senate endorsement of the letter. Claudia moved to approve the letter to be sent to the Accreditation Committee. Letitia seconded the motion. The motion was approved unanimously.

Claire noted that the letter had also been sent to administrators and managers for their endorsement. Claudia suggested that the last paragraph of the letter be moved forward in the letter, or change the font for a stronger affect. Marcy reminded the Senate that Learner Outcomes is a sub-committee of the Senate and part of their role is to watch for changes and devise a plan for next semester. Claire noted that the required expansion and the Research Office needed to be included. David will place Accreditation on the agenda for the next meeting as Old Business.

V.     Old Business
A. DART
There were no concerns regarding the process.

B. AR’s and BP’s- Nancy A. Brown
Nancy reminded the Senate that they had agreed that the Vice President of Instruction would report to the Board. Nancy pointed out the changes made in bold on Page 2. Nancy will wait for a decision on this item, because first the role of the division subcommittees on curriculum needs to be decided.

Nancy remarked that she had sent flowers to the McPherson family for Cabrillo College. Marcy moved to reimburse Nancy the cost of the flowers. Claudia seconded the motion. The motion was passed.

C. Student Programs and Future Dates
Lisa forwarded comments from MSE who believed that Faculty Senate “could not tell the Student Senate what to do”. Some other suggestions from MSE had been that HP Zieler had recommended using the trolley to ferry students to the lower campus for events; provide a contact person; vary the time; either notify faculty of don’t and have rooms available for those faculty who want to move their classes. Joseph forwarded VAPA’s comments that they had thought it was terrific for students to have a good time.

On an aside, Claudia commented that she had envisioned the sub-committee would do the “nuts and bolts” that the Curriculum Committee is currently doing, namely content review.

David commented that the Senate should not advocate a time, but could take the dates and use them as informational. Liz noted that the Student Senate does not officially need the Faculty Senate’s permission, but would like their input. Liz agreed to propose dates for one semester at a time, as the composition of the Student Senate changes.

In response to suggestions that a one hour time period be set aside for student activities, Claire replied that Cabrillo College would lose financing for the one hour that was dropped from the schedule and suggested Friday be used for student activities. Liz responded that there would not be enough students on Friday. Liz suggested the 2nd week of school, which would be a Wednesday with music, and the last Thursday before Finals has been changed to the 2nd to last Thursday before Finals. David asked that Liz e-mail him the dates, location and times and David will present these at the next meeting.

D. Duties of Division (Mini) Curriculum Meetings
Claudia moved for curriculum to have Mini-Curriculum Committees. Mary Ellen seconded the motion. The motion was passed unanimously.

Claudia commented that a Curriculum Handbook already exists. Claire noted that it would have to be augmented. Claudia concurred; the duties of the mini committees would have to be included. Claudia remarked that the issue of finances would need to be readdressed.

Marcy moved that Claudia and Mary Ellen put a manual proposal together. Joseph seconded the motion. Dale Attias will be included, possibly Dan Martinez as well. David asked for names to serve on the Mini-Curriculum Committees; this would need to be done soon as the first meeting is February 12, 2002. Claire reminded the Senate that faculty expect to be able to teach curriculum that they forward, and as that information will placed in the catalog, the course would need to be taught at least every 2 years to prevent false advertising in the catalog.

VI.    New Business
A. Update- Joseph inquired about the status of educating the mailroom regarding Anthrax. Claire responded that she had spoken with Pegi and both the mailroom and warehouse have received instruction in the safe handling of mail.

B.  General Electives- Mary Ellen remarked that the GE list needs to be cleaned up by the Academic Council. Mary Ellen would like a list to present to the divisions for revisions. David remarked that if a course were not taught in 2 years, the Curriculum Committee would delete the course and the course would be removed from the GE list. Joseph inquired about those courses that would have to be dropped because there was no available faculty to teach them. Claire noted that faculty would like to keep those courses in the catalog, but it is unfair to make students wait for courses that would not be taught. Therefore, there are course inactivation’s that would allow for reactivations as opposed to deletions. Mary Ellen remarked that Lynn Harlow used to leave the courses off the GE list that had not been taught in a number of years. The list of course inactivations and activations will be sent to Mary Ellen.

VIII.  Agenda Building
1. Accreditation- Nancy A. Brown
2. Software program to detect plagiarism- Letitia Scott-Curtis. Steve will take this issue to the Technology Committee. Letitia will address this issue with the Distance Education Committee.

IX.    Items from the Floor
Claudia remarked that a student of hers is being asked to spend $250.00 on books for a transfer course. Claudia suggested that if it were not an issue of academic freedom, that a policy be imposed to regulate, with exceptions, the price. Rory questioned how the list would be decided upon. David commented that this would run into the Academic Freedom Policy and suggested dollar signs in the catalog after course listings to denote the cost of the materials for the each course.

In response to Helene’s reminder that many faculty place their books on reserve in the Library, Claudia commented that there were no reserve books in the Library for this particular transfer course. Steve noted that Faculty Senate could not do more than send a friendly reminder to faculty. Lisa concurred, and suggested asking faculty to place books on reserve in the Library. Liz noted that Student Senate has begun a committee to discuss this, and other issues related to course books.

X.     Adjournment
The meeting was adjourned at 5:00p.m.

FACULTY SENATE
MINUTES: December 4, 2001
3:00pm To 5:00pm, Room 1804

Present:  David Balogh, Nancy A. Brown, Rory O’Brien, Laura Dickie, Chuck Smith, Helene Jara, Steve Hodges, Nick Roberts, Jake Siskin, Belita Magee, Lisa Feintech, Donna Mekis, Eric Carter, Joseph Ribeiro, Letitia Scott-Curtis, Claudia Close, Mary Ellen Sullivan, Elizabeth Curtis

Guests:   Claire Biancalana, Rebecca Arnesty, David Douglas

Staff:      Bronze Freeman

I.       Call to Order
The meeting was convened at 3:02pm. This is the last meeting of the Fall 2001 semester.

II.      Minutes
Page 2, Section E shows the future meeting dates. The first meeting will be held during Flex Week. Two of the meetings, February 12 and May 14 will be in Room 111.

Page 1, Call to order, replace “adjourned” with “convened”.

III.    Reports
    A. Transfer Center Advisory- Donna Mekis
Donna distributed a handout transfers from Cabrillo College to UC, San Jose State and CSU. The handout contains the most current numbers.

Cabrillo College remains in the top 10 in the number of students that transfer to CSU and UC, 4th in percentage. Page 4 of the handout shows that Cabrillo College ranks 59th in transfer. The last page of the handout shows that majors that Cabrillo students are transferring with.

David requested a “script” from Donna that faculty could read to their students regarding Transfer Admission Agreements. Donna noted that 15 minute to one hour transfer workshops have been held in classrooms; have addressed all the English 1B and 2, thereby reaching all transfer students.

    B. Academic Council- Nick Roberts
There were two issues:
1. Business Calculus- Nick had spoken with Wanda Garner. Wanda had agreed that if other colleges include Business Calculus on the IGETC List, then so should Cabrillo College.
2. Catalog rights- was made less ambiguous. Language was added saying in effect when a student began enrollment, that catalog or any catalog in effect during enrollment (one course per academic year with no penalty for military service). Language was also added stating that if a student’s major included courses that were no longer offered, then a Counselor or designee could substitute a course.
3. Math 10- Mary Ellen noted that course outline needs to be expanded. The outline will be expanded and resubmitted. Hopefully, with computer blocking, the course would be approved.

Steve moved to accept the work of the subcommittee. Joseph seconded the motion. The motion to approve was passed unanimously.

 C. Senators at Large- Robin McFarland
The second round of nominations will be on December 6, 2001. Jane withdrew as a candidate. There were 4 nominations: Sylvia Winder, Jay Jackson, Topsy Smalley and Claudia Close. The ballots are being distributed on December 10, the vote will take place on December 11, and the second ballot will be distributed on December 13. Robin questioned if ballots should be distributed to Watsonville. David replied yes. Envelopes with ballots will be sent to the Watsonville Center with a request for distribution.

 D. CIP-Claudia Close
Presentations have been scheduled for the groups and mentors have been assigned for the next group of program plans. Claudia’s motion to not limit the lows/mediums and highs did not carry. The process for ranking 1/3 low, 1/3 medium and 1/3 high will remain in effect for this year.

 E. Treasures Report- Steve Hodges
Steve distributed a handout summarizing the expenses. In response to Josephs question as to whether or not interest had accumulated on the account, Steve responded, “only on some”.

 F. Proclamation- Rebecca Arnesty
     The Senate presented David Balogh with a plaque and a gavel in appreciation of his
     service as Faculty Senate President. David thanked the Senate.

G. Presidents Report- David Balogh
1. The Disciplines List, which is the work of the State Academic Senate, is available for viewing.
2. The scholarship fund is at less than $400.00 due to the declining interest rate. David asked the Senate if the money should be distributed, or held over for next year. The majority was in favor of distributing the money to the students. The motion was passed. Donna moved to give $350.00 to one student. Joseph seconded the motion. The motion was approved.

IV.    Action
    A. Committee Assignment
Claudia remarked that Chuck had been unable to attend most of the CIP meetings, and questioned if he should be replaced. Chuck would like to remain on the committee. Chuck will remain as the representative on CIP; Topsy is the other representative. Nancy A. Brown will substitute for Chuck on the days that he is unable to attend.

    B. Resolution for Consideration
David had sent out an augmented agenda for today’s meeting. Two resolutions were distributed.
1. Tenure Track Priority Process- David had received phone calls from those who would prefer that the process begin now, and not in the fall. David read through the resolution and requested that the Senate urge Claire to initiate the process during the Spring Semester and have it ready before the fall. Lisa pointed out that faculty announce their retirements in the fall. In response, Claire noted that those points would be used in the matrix. Lisa noted that if the process were done in the fall, it would result in a one-year delay. David replied that Claire would do temporary contracts for one year. Claire remarked that it was not beneficial to have to do the hiring process twice. David noted that this issue was addressed in the second resolution.

David noted that if the process were done in the spring, the College would have more time. Faculty Senate does not have the authority, but can only urge Claire to take this to DCC for consideration.  Claudia expressed her concern with doing the process twice. David noted his concern with the process taking place in the fall at the same time as the reorganization. Claire noted that those retiring in June 2003 could announce their retirements in advance, thereby allowing the points to go the Claire. Robin moved to accept the resolution. Letitia seconded the motion. There was no discussion of the motion. 9 Senators were in favor of the motion; the rest abstained. The resolution was adopted.

The Resolution Follows:

Resolution on Tenure Track Priority Process for Academic 2001 – 2002

Whereas, The new organization of Instruction will begin in fall of 2002,

Whereas, The experience of the pilot division indicates that the reorganization will result in a significant “learning curve”, and that completing the Academic Priority Process will relieve the new divisions of a significant responsibility in the fall of 2002.

Whereas, The expected needs for tenure track faculty should not significantly change within the few month period from spring to fall of 2002,

Whereas, The current division chairs have expertise and knowledge of their existing departments,

Whereas, The experience gained by implementing the Academic Priority Process earlier than it has in the past may prove useful,

Resolved, That the Faculty Senate urge the Vice President for Instruction to initiate the Academic Priority Process in the Spring Semester following the selection of the new division deans with the goal to complete the process prior to the end of the 2001 – 2002 school year for 2002 – 2003 hires.

Resolved, That it would be understood that the Priorities may need to be re-examined in light of unforeseen events like a significant change in the number of unexpected retirements, or state financial impacts, over the summer of 2002.
 
 

2. Remuneration Proposal for Faculty Senate Reassign Time-David Balogh
It had become clear to David that the Curriculum Committee Chair and the Academic Council Chair only receive 2 units; the classes are 3 units. The chairs are not receiving release time because they still have to teach and make it up to 15 units. David noted that it made sense to write the contract based upon the stipend for the year. David had spoken with Pegi regarding whether Directors units could be applied to their retirement.

Regarding other alternatives listed, the last one is what Santa Barbara College does. David spoke with Pegi regarding STRS; there has been talk of changing the numbers. Pegi will think about the 15 units regarding the 2 units. David asked the Senate to consider the resolution and the benefits for next year.

V. Old Business

 A. Academic Calendar Revisions- Claire Biancalana
A copy of the calendar was distributed. Claire noted that the calendar needs to have at least 175 days and 17 weeks. The two Flex days would not total 17 weeks. If A&R needs the two weeks between winter break, the semester would be from February 10 to June 7; it could not be determined how to avoid going into June. Flex would begin on February 3.

Claire noted that the Chancellor’s Office mandates what days mandatory holidays can be scheduled on. The 2002 Calendar has been published. The 2003 Calendar needs to be negotiated with the Union.

 B. AR’s & BP’s- Nancy Brown
Nancy noted that the Academic Senate said that a sub-committee could be used for cross reference and content review. According to the AR, the Chair of the sub-committee would be the representative at Curriculum meetings; a designee could attend only in case of emergencies. Claire remarked that it would result in a lot of work for the committee, and should say, not a designee, but a member of the committee.

Nancy distributed a copy of BP 5105 and asked the Senators to take it home and read it. Pay attention to who is on the hiring committees and the role of the administrator. The BP calls for a joint effort between the Faculty Senate and the Vice President if any changes are made. Please read this, and it will be discussed next term. Also included is BP 5105C, which refers to adjunct hiring. Please have suggestions available for next term and think about being on one of the sub-committees to work with Claire.

 C. Duties of Division (Mini) Curriculum Meetings- Claudia Close
The duties will be discussed at the second Senate meeting in Spring 2002. As far as representation, Nancy remarked that Transfer, Occupation and Basic Skills all need to be included. The size of the committee needs to be considered. Claudia commented that no matter the size of the committee, it would be diverse amongst the Divisions.

Nancy noted that it is mission driven requirements to advocate equal representation. Claudia, Dale Attias and Mary Ellen will work on the duties and forward, as an e-mail attachment, to Nancy. David noted the states rights, Divisions will decide on their representation. Claudia noted that a mini Curriculum Committee needed to be assembled by next semester. David reiterated his earlier point about the importance of the Divisions meeting in the spring, and noted that he should have suggested it as a Flex activity. Claire remarked that Fridays could be used to get the new Divisions together.

Claire noted that members needed to be identified for training, as well as to be registered for the workshops. Rory questioned whether or not the representatives from the current Divisions could “roll over” into the new Divisions. Nancy nominated Claire to send out an e-mail note regarding having the new Divisions meet on a Friday, and Claudia would be available to speak to the groups. The duties for the mini-Curriculum Committees will be on the February 12, 2002 agenda.

VI.     New Business
 A. Final Grades- Letitia Scott-Curtis
This issue has been resolved. Letitia noticed that there is some leeway regarding submitting her grades on the same day that she administers her final. Letitia is giving her student incentives to turn in their exams early.

Claire noted that Gloria did not expect that grades would be submitted the same day as finals. Gloria was saying that for those faculty, who administer their finals early in the week, should submit their grades as soon as possible due to the short turnaround before Wintersession. Donna noted that the date is also important for transfer students, as they need to submit their transcripts by a certain date. David suggested an incentive program for faculty who submit their grades early.

Claudia remarked, that due to the short turnaround time, had found herself designing her syllabus around the A&R deadline, and as a result had “cut out” two papers that her students had been required to complete in the past. Claudia noted that the date was a, “good objective decision, but not a good instruction decision”.

In response to Josephs comment that he administers his final a week early, Claire responded that he was not breaking any educational laws. Helene asked that the administration and the Faculty Senate be aware of the domino effect on the SEIU people that work in A&R.

Joseph suggested administering the finals one week early and using the last week for student feedback. Claire responded that there is nothing in the educational law that said that there has to be an exam week. Both David and Liz concurred with Joseph’s suggestion. Letitia thanked David for his help.

An item was added to the agenda

            B. Course Mapping- David Douglass
David distributed a handout. David had not spoken with Claire regarding his request for mapping. Claire remarked that the Disciplines changes are available for viewing on the web.

David requested that Psychology 33 be mapped to both Psychology and Counseling and that the ALA courses be mapped to both Applied Living Arts and Psychology. The ALA courses would be mapped to allow Lynne DeSpelder to move her courses to Psychology. In response to Eric’s question as to whether Lynne’s course were traditionally in Psychology, David replied in the affirmative. The Senate was in favor of the mappings as specified. The suggested mapping was passed.

 C. Accreditation- Nancy Brown
Nancy remarked that Cabrillo College, as a school saw a problem with the new standards. Nancy referred to the letter that was sent by Claire, representing the school, regarding suggested changes to the new standards.

This issue will be placed on the agenda for the Flex meeting as well as the two subsequent meetings of Faculty Senate for next year. The standards are available at www.AAJC.com. Please take a look and think about this issue for next year. Claire noted that the Division Offices also have a copy of the standards. Nancy remarked on the two meeting dates in January and February of next year, in Hawaii and San Francisco respectively, to discuss this issue. The vote on the final draft will take place in June.

In the spring, a small committee will be convened to address these issues; Marcy Alancraig will be on this committee. Claire will find two models from other schools that use these standards and how they managed to succeed. Joseph remarked that these standards were, “going backwards in education”. David concurred, these standards are addressing 75% of California community colleges. Claudia remarked that those involved in this process are those not in education, but understand policy; the push is on Learner Outcomes. Rory noted that it was a pernicious move on the part of the State Legislature, and colleges will always be under their “thumb” unless a stand is taken.

 D. Software to Detect Plagiarism
Letitia quoted Charles Dickens, “Facts teach these children facts”. Letitia had attended a Distance Education Committee meeting where a group is looking at providing a server for a consortium of colleges to lower the costs; more information will be forthcoming. Nancy noted the website Plagiarism.com that would do searches on submitted work; Nancy found a student’s paper in three hits. David noted that faculty needs to specify bibliographies and not accept work online.

Letitia noted that Winnie Baer requires a local topic and local references for all students’ papers. Others in the English Division require physical copies with annotated bibliographies. Joseph commented on the task of writing, if it is made specific, the style could be seen clearly and also structure the questions clearly.

VII.         Reports Continued
                There were none.

VIII.        Agenda Building
There were no additional items

IX.           Items From the Floor
David Balogh will serve as Vice President for the first semester next year.

X.            Adjournment
                The meeting was adjourned at 5:00p.m.