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Injury and Illness Prevention Program (IIPP)
Manual for Cabrillo College

TABLE OF CONTENTS

SECTION I

  • INTRODUCTION
  • GOALS
  • STATUTORY AUTHORITY
  • PROGRAM MANAGEMENT
  • MOTIVATION AND DISCIPLINE
  • COMMUNICATION
  • HAZARD IDENTIFICATION
  • ACCIDENT INVESTIGATIONS
  • HAZARD CORRECTION
  • TRAINING
  • DOCUMENTATION REQUIREMENTS

SECTION II

  • GENERAL SAFE WORK PRACTICES
    DEPARTMENT SPECIFIC SAFE WORK PRACTICES
  • Adaptive PE
  • Anatomy, Biology, Chemistry, and Physics
  • Children’s Center
  • Creative and Fine Arts (including Theater Arts)
  • Culinary Arts and Hospitality Management, and Food Service
  • Custodial Department
  • Dental Hygiene, Medical Assistant, Nursing, Radiologic Technology and Student Health
    Services
  • Grounds and Maintenance & Operations
  • Office and Administrative Employees
  • Photography/Journalism
  • Warehouse



SECTION I

INTRODUCTION

In order to maintain a safe and healthful work environment the Cabrillo Community College District has developed an Injury & Illness Prevention Program (IIPP) for all employees to follow. This document describes the goals, statutory authority, and the responsibilities of all employees under the Program. It addresses Compliance, Hazard Identification, Accident Investigation, Hazard Mitigation, Training, Communication, and Program Documentation. By making employee safety a high priority for every employee, we can reduce injuries and illnesses, increase productivity, and promote a safer and healthier environment for all individuals at the Cabrillo Community College District.

GOALS

Diligent implementation of this program will reap many benefits for Cabrillo Community College District. Most notably it will:

1. Protect the health and safety of employees and decrease the potential risk of disease, illness, injury, and harmful exposures to District personnel.

2. Reduce workers’ compensation claims and costs.

3. Improve efficiency by reducing the time spent replacing or reassigning injured employees, as well as reduce the need to find and train replacement employees.

4. Improve employee morale and efficiency as employees see that their safety is important to management.

5. Minimize the potential for penalties assessed by various enforcement agencies by maintaining compliance with Health and Safety Codes and Cal/OSHA standards.

STATUTORY AUTHORITY

• California Labor Code Section 6401.7.
• California Code of Regulations Title 8, Sections 1509 and 3203.

This manual is intended to provide each department at Cabrillo Community College District with the information and guidance necessary to comply with the regulation. Following is a brief summary of the required activities to comply with this law.

• A coordinator will be responsible for the implementation and maintenance of this program. Any questions can be directed to the Program Coordinator’s attention.

• Cabrillo Community College District has developed through its negotiated collective bargaining process, disciplinary procedures and processes with regard to employee compliance with safety rules and safe work practices. It will be the responsibility of managers and supervisors to ensure that the safety rules and work practices are implemented in a fair and non-discriminating manner.

• Managers and supervisors are required to ensure that safety and health information is communicated to the employees within their supervision. There are suggested methods to follow in the manual; however, methods may be expanded as special circumstances related to their area dictate.

• Injury and illness hazards in the workplace must be identified. A formal self-inspection program and an equipment evaluation system have been developed to meet this requirement.

• The immediate supervisor of the employee must investigate each work-related injury or illness. Forms and procedures for this investigation are included in the Appendices of this manual.

• Deficiencies or hazards identified during a self-inspection or in an accident investigation must be corrected. Supervisors/managers must ensure that employees adhere to the correction. The priority of the correction of the hazardous condition should commensurate with the hazard. Documentation is required. Copies of documentation must be kept in each department as well with the Human Resources Department. H/R copies should be directed to the attention of the Benefit Analyst.

• All employees should receive appropriate training in identifying and guarding against injury and illness hazards associated with their work.

• Documentation is required. Copies of documentation must be kept in each department as well with the Human Resources Department. H/R copies should be directed to the attention of the Benefit Analyst.

Cooperation and support are important elements in making this a successful program. Your positive, cooperative attitude is appreciated.

PROGRAM MANAGEMENT

RESPONSIBILITY

The person with the authority and responsibility to implement and manage the Injury & Illness Prevention Program (IIPP) will be identified in writing in this manual.

REQUIRED ACTIVITIES:

1. Mr. Joseph Nugent, Director, Facilities, Planning and Plant Operations, is the Program Coordinator; the Program Coordinator is responsible for administering the requirements of section 3203 of Title 8, chapter 4 of the division of Industrial Safety Orders.

2. The Program Coordinator will maintain overall control of the required activities, which have to occur at various intervals throughout the year. Managers and supervisors will implement the required activities.

3. Failure on the part of managers and supervisors to implement required activities will result in appropriate disciplinary action.

4. The Program Coordinator will be available to answer technical questions involving self-inspections, employee training, and other aspects of the mandatory IIPP.

5. Some aspects of the IIPP will have to be implemented as appropriate at the time an accident occurs. For example, if an employee violates a work rule, a verbal warning should given at the time; or if a work related injury occurs, an Accident Investigation Report should be completed immediately (notice should not be required).

6. Department managers and supervisors must include on all purchases requisitions for chemicals or products containing hazardous materials, a request for Material Safety Data Sheets (MSDS). The Purchasing Department will request from vendors an MSDS for any and all chemicals as requested by specific departments.

7. The Purchasing Department will also request that all tools and equipment purchased for use by District employees meet Cal/OSHA safety standards.

MOTIVATION AND DISCIPLINE

COMPLIANCE

A system should be in place to ensure that employees comply with safe and healthy work practices. This may include the use of incentives, training or retraining, and disciplinary action.

REQUIRED ACTIVITIES:

1. To encourage safe behavior on the job, first line supervisors should acknowledge their employees for performing work safely. This provides positive affirmation and encourages cooperation with the program.

2. Any employees making an exceptional contribution to the Safety Program should be recognized with a brief letter (with a copy to the employee’s personnel file).

3. If a supervisor observes an employee performing in an unsafe manner, he/she should determine the reason. If disciplinary action is required, the procedure identified in item # 4 below should be used. If a lack of knowledge is involved, appropriate training should be provided.

4. When an employee is uncooperative and deliberately does not support the Program or does not follow safe work practices, disciplinary action in accordance with the collective bargaining agreement should be exercised.

5. It is the responsibility of every supervisor to ensure that all of his/her employees receive a personal copy of the General Safe Work Practices and Department Specific Safe Work Practices (if department specific practices exist for the department).

COMMUNICATION

REQUIRED ACTIVITIES:

1. When conducting employee meetings for any purpose, subjects relating to on-the-job safety and health issues should be included as appropriate. Examples include:

• An injury within the department could serve as an instructional topic.
• An identified hazard and to work with or around it to prevent injury.
• The needs for everyone to notice, identify, and report defects that could cause injury to others.
• The need to wipe up food spills, spilled drinks, etc.

2. If an employee is exposed to a work activity that could cause problems either immediately or in the future, a training program should be considered. Training could either take place at the work site under the guidance of the supervisor or it could require an off-site program.

3. Employees can often benefit by information posted in the work area. This includes safety posters, instructional visual aids, warning signs, and other media directed at employee health and safety.

4. Other written communications on subjects that may be of importance can be provided to employees directly. (Example: earthquake preparedness, fire evacuation, how to handle bomb threats, and other appropriate subjects).

5. Consider having a “Suggestion Box” in the work area for employees’ contributions to the safety program.

6. Records or minutes should be kept of all meetings, training programs, postings, and other required activities in which safety issues are discussed. Copies should be sent to the Human Resources Department to the attention of the Ms. Susan Greytok, Benefit Coordinator.

HAZARD IDENTIFICATION

REQUIRED ACTIVITIES:

1. A safety inspection guide has been developed for general work areas and laboratory spaces within the Cabrillo Community College District.

2. At a minimum of semi-annual intervals, safety inspections should occur at each work area. The inspection forms can be found in the appendix of the IIPP program binder. A knowledgeable, interested employee should be selected to perform the semi-annual self-inspection. Extra checklists should be kept in the attachment section.

3. Prior to conducting the semi-annual safety inspection, the selected employee should review general and specific safe work practices.

4. The safety inspection should be a continuous, uninterrupted activity designed for the sole purpose of identifying unsafe work conditions and practices. Whenever possible, immediate corrective action should be taken to remove hazards and correct unsafe work practices. If assistance from the Maintenance and Operations (M&O) Department is required to correct unsafe issues a work request should be made through the M&O Department’s maintenance request system. The work request should note that the request is related to a safety issue to ensure that the request receives a high priority for scheduling.

5. Once immediate corrective actions have been taken, a copy of the inspection should be forwarded to the Human Resources Department to the attention of the Benefits Coordinator. The Benefits Analyst will log the inspection report, share pertinent information from the report with the Safety Committee, and retain for review and permanent filing.

6. All conditions determined to be deficient should be corrected within a reasonable period of time. The corrections should be done in a descending order of importance in relation to potential injury severity.

7. If for some valid reason a condition is not corrected or it is postponed to some future date, proper documentation of the action should be included in the record.

8. The Program Coordinator will follow-up to ensure that all unsafe conditions and work practices have been corrected. Records should be retained for three years.

9. Department Manager or Supervisor should first evaluate new equipment, tools, and materials to be used by District employees for work related injury and illness hazards. Identified hazards should be documented and addressed in a timely manner.



ACCIDENT INVESTIGATIONS

REQUIRED ACTIVITIES:

1. All employees should know and understand that they are to report all work-related injuries or illnesses to their supervisor immediately at the time the injury or illness takes place. In addition, the supervisor needs to send the employee to the Benefits Analyst of the Human Resources Department, to fill out the appropriate forms. If an employee is unable to do so, the supervisor needs to contact the Benefits Analyst (831) 479-6182 and report the injury/illness and the appropriate paperwork can then be mailed to the employee.

2. As soon as possible (or after first aid treatment has been administered), the manager/supervisor should conduct a comprehensive investigation of the accident by reviewing the work site, examining tools or equipment involved, and interviewing the involved employee and witness. The focus of the investigation should be to identify unsafe conditions or work practices that may have caused the injury or illness. Inspection forms are provided in the document section of this manual.

3. Whenever practical and necessary, corrective action should be identified. Corrective action can and should include training, retraining, physical alterations of the work place, and in some cases disciplinary action. A copy of the Accident Investigation Form should be forwarded to the Human Resources department to the attention of the Benefit Analyst, with the first report of injury within twenty-four hours of the accident. The Benefit Analyst should forward a copy of the report to the Program Coordinator.

4. The Program Coordinator will log the Accident Investigation Report so that a follow-up can be made to ensure the corrective action was taken.

5. The Supervisor’s Accident Investigation Form for Cabrillo Community College District can be found in Appendix A of the Injury & Illness Prevention Program.

HAZARD CORRECTION

REQUIRED ACTIVITIES:

1. All employees, especially managers and supervisors, have the duty to observe, identify, and report unsafe conditions as part of their responsibilities. Waiting until the semi-annual inspection takes place is only inviting accidents.

2. Taking care to identify and correct unsafe work practices and conditions is an important activity within this program and must be taken seriously. No employee will be disciplined or discriminated against for reporting an unsafe condition.

3. When an unsafe condition is reported, the supervisor or manager should prepare a written statement of the condition and either correct it immediately or produce a work request for the Maintenance & Operations Department. Correction or replacement of unsafe equipment conditions is the responsibility of the department to which the equipment belongs. Copies of the work request for repairing unsafe conditions and/or equipment should be forwarded to the Program Coordinator.

4. Semi-annual, Safety Inspection Reports will be completed by someone within the department. The process is discussed and responsibilities are outlined in the “Employee Training” section of the manual.

5. Copies of all work request and other actions designed to repair or eliminate work hazards will be sent to the Program Coordinator. The Program Coordinator will track open items to ensure they are completed within a reasonable time frame. Expenses of repairs may be the responsibility of the department requesting the repairs.

6. Thorough documentation on particular issues must be maintained for future reference. This documentation should include the corrective action to be taken or the decision not to take any action. Documentation should be retained for three years.

TRAINING

REQUIRED ACTIVITIES:

1. Managers and supervisors have developed the Safe Work Practices, which apply to job categories throughout the District. Safe Work Practices are intended to be the core of the safety and health training at Cabrillo Community College District and are located in this manual.

2. Each existing employee should receive a copy of the Safe Work Practices that applies to his/her job upon adoption of the IIPP and biannually thereafter. This should include the General Safe Work Practices (everyone) together with any Department Specific Safe Work Practices, and Bloodborne Pathogen training if required by for the department.

3. The employee is required to read and understand the material and then sign the Injury & Illness Prevention Program Training Documentation Form as indication of receipt of a copy of the Safe Work Practices for the specific job.

4. It should be the responsibility of the immediate supervisor to provide each employee with a copy of the Safe Work Practices, at which time the supervisor should determine whether or not the employee has a complete understanding of the material. Questions and discussion of any unclear items that need additional explanation are to be encouraged. Supervisors are required to be familiar with the job hazards of all employees for whom they are responsible.

5. Each new hire or existing employee new to the department/job should receive a copy of the Safe Work Practices prior to beginning work on the job. The procedure should be similar to that discussed above (item 3); it should be mandatory that no employee actually perform any on-the-job activity without receiving a copy of the Safe Work Practices, and having the opportunity for discussion and receiving proper training.

6. These are certain job activities that require supplemental training. The Program Coordinator will develop a scheduled with the individual department to ensure that this important aspect of the Safety Program is implemented and completed on a periodic basis. Examples of specific training include:

Lifting/Body Mechanics – Those with lifting exposures
Ergonomics – Those who utilize computers in their work area
Hazard Communication Training – Those working with or around hazardous materials Lockout/Tagout – Mandatory precautions for equipment shutdown and electrical shutdown
First Aid Training – For selected personnel
CPR Training – For selected personnel
Earthquake Response – For all personnel
Emergency Evaluation – For all personnel


The following methods are available for providing safety and health training to our employees.

• Safe Work Practices – Mandatory for all employees
• Department Safety Meetings
• Formal Classes – A List Exists
•Outside Seminar – In select situations
• Guest Speakers – Effective training for large groups
• Videotapes – Effective training medium available from varied sources in the area
• Handouts/Checks stuffers – Available from the National Safety Council and other sources

Record keeping is a very important aspect of the mandatory IIPP. Training is one of the subjects that require very accurate documentation and record keeping.

All training must be documented. A copy of the documentation is to be forwarded to the Benefit Analyst in the Human Resource Department.

Training documentation must contain:

• Name of Employee
•Date of Training
• Topic Covered
• Source or Provider
• Training records should be retained for three years

7. A training documentation form is included in the appendices of this manual.


DOCUMENTATION

Many standards and regulations of Cal/OSHA contain requirements for the maintenance and retention of records for occupational injuries and illnesses, medical surveillance, exposure monitoring, inspections, and other activities relevant to occupational health and safety. To comply with these regulations, as well as to demonstrate that the critical elements of this Injury & Illness Prevention Program are being implemented, the following records will be kept on file in the District Office or school site for at least the length of time indicated below:

1. Copies of all IIPP Safety Inspection Forms should be retained for 5 years.

2. Copies of all Accident Investigation Forms should be retained for 5 years.

3. Copies of all Employee Training Checklists and related Training Documents should be retained for the duration of each individual’s employment.

6. Copies of all Safety Meeting Agendas should be retained for 5 years.

7. Documented records of past 5 years of OSHA 200 log must be kept.

8. The General Training Documentation forms for Cabrillo Community College District can be found in Appendix D of the Injury & Illness Prevention Program.

The District will ensure that these records are kept in their files, and present them to Cal/OSHA or other regulatory agency representatives if requested. To comply with the regulations as well as to demonstrate that the critical elements of the Injury and Illness Prevention Program are being implemented, the following records will be kept on file in the Human Resources office for the length of time indicated above.

A safe and healthy workplace must be the goal of everyone at Cabrillo Community College District, with responsibility shared by management and staff alike. If you have any questions regarding this Injury & Illness Prevention Program, please see the College’s website http://www.cabrillo.edu/safety or contact the Program Coordinator.



SECTION II

GENERAL SAFE WORK PRACTICES

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and by section 303 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obligated to follow these practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. It is important that all employees report all work related injuries and illnesses to their immediate manager/supervisor as soon as possible after they become aware of the injury or illness.

2. Everyone should exercise extreme care and consideration in the performance of their duties to see they do not cause injury to others or create work hazards that could cause injury to others.

3. No one should try to lift or move heavy or bulky objects, which could cause injury to the back and other body parts. You are requested to seek assistance from the Maintenance and Operations Department.

4. Personal tools, equipment, extension cords, or electrical heaters should not be brought onto District property without the permission of the Maintenance Department.

5. Use of electrical heaters to provide warmth for extended periods of time in the past has been the originating cause of buildings fires. As a result, the use of electrical heaters is discouraged and alternative means should be found for providing heat over the cooler months.

6. If it is necessary to use a fire extinguisher, or if you notice that the pressure indicator is outside of the green area, you should report it to the Maintenance Department as soon as possible so the extinguisher can be recharged or replace.

7. When you become aware of a defect in a piece of equipment, remove it from service or report it to the appropriate party so that repairs can be made. Building and equipment defects are to be reported to the Maintenance Department. Failure to report faulty conditions for repair can result in injuries.

8. Be sure that any food or liquid spill is wiped up immediately rather than left for someone else to remove.


9. Never attempt to repair electrical equipment or an appliance. They should be removed from service and the Maintenance Department notified.

10. File cabinets can be used improperly. Opening two drawers simultaneously can cause a file cabinet to crash to the floor. Whenever possible, cabinets should be bolted together in tandem or secured to the wall if it is convenient. Training should be given to those who utilize the file cabinet’s equipment. Filing cabinet drawers should never be left open unattended.

11. Flammable liquids such as duplicating fluid should always be stored in appropriate, closed containers. Large supplies should be stored in UL-approved cabinets or by other appropriate means described by the fire department. Flammable liquids should never provide a continuous supply to a piece of equipment unless by a Fire Department approved process. An earthquake could cause a spill or possible fire from flammable materials not properly stored. Use secondary containment to guard against spills.

12. Because of ever pending possibility of earthquake occurring, heavy objects should be stored on lower shelves, while lighter and less dangerous items can be stored on the middle and upper shelves. Ideally, all materials stored on shelves should have restraints such as bungee cords.

13. Bookshelves, storage cabinets, and other elevated storage areas should be well secured, securely bolted to the wall, or unitized in such a way as to reduce tipping in an earthquake.

14. Defective furniture, worn carpets, defective stairs, loose handrails, and other facilities defects, which create accident hazards, should be reported to the Maintenance Department so repairs can be completed. If possible, remove the objects from service.

15. Everyone should take the time to become educated regarding the emergency procedures in place for responding to fires, earthquakes, or first aid emergencies. Know all means of exit from your work area.


SAFE WORK PRACTICES FOR ADAPTIVE PE

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices – Adaptive PE All Adaptive PE employees
3 Bloodborne Pathogens – Category II
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. All Adaptive PE Instructors

Additional Safe Work Practices exist for employees of Adaptive PE as listed above. Items 1 and 2 are found in the Cabrillo IIPP. Item 3, Bloodborne Pathogen training is a separate program and can be found in a separate binder or on Cabrillo’s safety website.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. Always use proper body mechanics when lifting individuals, weights, and equipment to avoid back injuries. Alternate position on transfers of upper and lower body ie., lift one- upper body position, lift two – lower body position.

2. Always place mats and equipment out of the student’s pathway.

3. Check cables regularly on exercise equipment.

4. Secure cords to avoid falling accidents.

5. Check all exercise equipment on a regular basis to make sure it is operating correctly and safely.

6. All instructors should have clear procedures in place in the event of an emergency.

7. Employ proper techniques to avoid heat stress.

SAFE WORK PRACTICES FOR ANATOMY, BIOLOGY, CHEMISTRY, & PHYSICS

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices – The Children’s Center All Anatomy, Biology, Chemistry, and Physics employees
3 Department Specific Safe Work Practices – Office and Administrative Department employees who perform substantial office and administrative duties
4 Bloodborne Pathogens – Category II
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. • Anatomy, Biology, and Physiology Instructors
• Biology Laboratory Technicians

Additional Safe Work Practices exist for employees of Anatomy, Biology, Chemistry, and Physics as listed above. Items 1, 2, and 3 are found in the Cabrillo IIPP. Item 4, Bloodborne Pathogen training is a separate program and can be found in a separate binder or on Cabrillo’s safety website.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. All employees should know the location of fire extinguishers and have some familiarity with their use. If necessary, specific training should be given.

2. All employees should know the location of the fire blankets and should have some training in rapid response in how to use fire blankets.

3. All chemicals should be labeled properly and clearly. The date the material was acquired should also be identified on the label so that inventory procedures can be followed in the future. Potentially harmful chemicals should be labeled, stored, and handled with special precautions.

4. All chemical storage areas should have containment in the front of doors that close and special retaining devices or sturdy lip extensions installed in front portion of the shelves.

5. Scalpels and dissecting needles for the lab experiments should be stored in clear breakers with the sharp edge or points in a downward position.

6. Because of possible contamination of food products, eating and drinking is not allowed in laboratories or in the preparation room. Food or beverage containers should never be used to store materials in laboratories.

7. When spills involve classified hazardous materials, you should activate emergency procedures that involve hazardous spills. If you are unfamiliar with such procedures, contact your Campus Safety Officer.

8. Incompatible chemicals should not be stored in the same vicinity or in the same cabinet.

9. All flammable materials should be stored in special cabinets. These are of steel construction with special ventilation and are usually labeled by Factory Mutual or Underwriters Laboratories.

10. Corrosive material should be stored in special corrosive cabinets. This is for the protection of both employees and facilities.

11. Certain operations may require the use of an appropriate dust mask or respirator. Only trained employees who have had a medical clearance may use a respirator. Contact the Campus Safety Officer or Program Coordinator for information on the District respiratory protection program.

12. Gloves and goggles should always be worn while diluting strong acids, working with volatile materials, utilizing flammable liquids, or when fume hoods are being used.

13. All employees should know the location of the Material Safety Data Sheets (MSDSs), which are on hand for all chemicals in the laboratory. Take the time to familiarize yourself with the MSDSs to understand the hazard of the materials and know emergency procedures and first aid response. New MSDSs or revised MSDSs should be reviewed as soon as received. See the District’s Hazard Communication Program.

14. Place broken glass in the appropriate waste containers. If broken glass containers are not available, place the broken glass in a paper bag. Seal the bag and label it as broken glass. Place next to the garbage can for Custodial Department to see. Please be cautious about disposing of broken glass and other sharp objects. Be aware that another person must handle your trash.


SAFE WORK PRACTICES FOR THE CHILDREN’S CENTER

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices – The Children’s Center All Children’s Center employees
3 Department Specific Safe Work Practices – Office and Administrative Children Center employees who perform substantial office and administrative duties
4 Bloodborne Pathogens – Category II
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. Children’s Center:
• Teachers
• Lab Assistants
• Child Care Specialists & Temps
• ECE Instructors
• Program Spec I/II
• Office Assistant

Additional Safe Work Practices exist for employees of The Children’s Center as listed above. Items 1, 2, and 3 are found in the Cabrillo IIPP. Item 4, Bloodborne Pathogen training is a separate program and can be found in a separate Binder or on Cabrillo’s safety website.

Department Specific Safe Work Practices – The Children’s Center

1. Whenever possible, the lifting of children is to be kept to a minimum. Teaching staff should participate in back care workshops to teach the correct way to lift children and other heavy objects. When it is necessary to lift or move heavy objects, it is extremely important that everyone practice the safe lifting method of bending the knees and not the back. Staff is encouraged to ask for assistance if moving large objects such as children’s classroom furniture.

2. Teaching staff and teacher assistants are required to use gloves whenever they are required to touch any bodily fluids. Teaching staff and teacher assistants should carry latex gloves in their pockets at all times when at work.

3. The floors, particularly the main walking paths in classroom, are kept clean and free of debris to avoid tripping. Wet floors should be dry mopped to avoid slipping.

4. The outdoor pavement should be kept free of standing water (rain) to avoid slippage.

5. All staff is required to wash and disinfect their hands often to avoid the spread of germs. Disinfectant hand soap is provided in a dispenser for this purpose. Hand cream is offered to keep hands from cracking.

6. All staff are encouraged to take breaks; one 15 minute break per four hours of work.

7. All staff is encouraged to stay at home when ill.

8. Paper towel dispensers with individual paper towels are available for all staff.

9. Staff uses different sponges (labeled) for cleaning the floor and cleaning counter tops. This helps in preventing the spread of germs. The floor sponges have one corner cut off for identifications purposes.

10. Floors and rugs are to be thoroughly vacuumed at least once each day.

11. First aid for the children’s minor cuts, bruises, scrapes, abrasions consist of only one or more of the following: hugs, ice, soap & water, or band-aid. If an injury requires more attention than this the parent must come to the school to do things such as administer antibiotic creams, take out slivers, etc.

12. Staff is required to renew first aid certificates and CPR certificates on a regular basis. These certificates must be current.

13. Staff is encouraged to wear comfortable clothing and closed, flat shoes with rubber soles.

14. Staff is requested not to reach or lift articles from high shelves. They are encouraged to request assistance and/or use a ladder to reach higher items.

15. Garbage is removed frequently, at least once a day.

16. If staff becomes aware of a faulty piece of equipment, it should be taken out of use immediately and reported to the director. If staff becomes aware of a hazardous condition of the physical plant such as a crack in the sidewalk where people could trip or a broken fence, etc. they should immediately report it to the director.

17. All employees are required to educate themselves on the emergency procedures for responding to fire, earthquakes, and other emergencies. The children’s center has an emergency preparedness plan, which is available for staff and parents, and practices on a yearly basis.

18. The Children’s Center children and staff practice emergency drills that include setting off the fire alarm and evacuating to a safe place as least once each semester.


SAFE WORK PRACTICES FOR CREATIVE AND FINE ARTS

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.


CERAMICS/SCULPTURE/PAINTING/JEWELRY/THEATER ARTS

To be effective, the hood exhaust system must be operating at peak efficiency. Filters should be changed regularly so that residue does not build-up and restrict the effectiveness of the exhaust system.

1. Proper eye protection should be worn at all times when either using or observing others who are using equipment that produces flying particles as a result of grinding, drilling, cutting, or turning metal or wood stock in process. In addition, all grinding and buffing equipment should be equipped with properly adjusted tool rests and shields.

2. All compressed gas cylinders, whether in storage or being used, should be contained in a cart or secured to the building structure by two sturdy, metal chains that are tightly installed about one-third and two-thirds of the way up the cylinder so that the cylinder cannot tip.

3. Properly approved eye protection should be worn at all times when performing welding or brazing activities.

6. Hoses, gauges, or other equipment should be inspected regularly. Repairs should be made to faulty equipment immediately or it should be removed from service.

7. Arc welders should be inspected periodically, and all necessary repairs should be completed.

8. Portable oxygen/acetylene welding units should be equipped with a fire extinguisher.

9. Housekeeping is an important issue in maintaining a safe work environment. The general area should be maintained in a neat, orderly condition. The floors should be cleaned regularly to reduce the amount of airborne particles.

10. Because of possible contamination of food products, eating and drinking is not allowed in the art studio. Food or beverage containers should never be used to store materials in the studio.

11. All employees should know the location of fire extinguisher and have some familiarity with their use. If necessary, specific training should be given.

12. If the fire blankets are provided, employees should have some training in rapid response in how to use fire blankets.

13. All chemicals should be labeled properly and clearly. The date the material was acquired should also be identified on the label so that inventory procedures can be followed in the future. Potentially harmful chemicals should be labeled, stored, and handled with special precautions.

14. All chemical storage areas should have containment in the form of doors that close, and special retaining devices or sturdy lip extensions installed in front portion of the shelves.

15. When spills involve classified materials, you should activate emergency procedures that involve hazardous spills. If you are unfamiliar with such procedures, contact your Campus Safety Officer.

16. Incompatible chemicals should not be stored in the same vicinity or in the same cabinet.

17. All flammable materials should be stored in special cabinets. These are of steel construction with special ventilation and are usually labeled by Factory Mutual or Underwriters Laboratories.

18. Corrosive material should be stored in special corrosive cabinets. This is for the protection of both employees and the college facilities.

19. Gloves and goggles should always be worn while diluting strong acids, working with volatile materials, utilizing flammable liquids, or when fume hoods are being used.

20. All employees should know the location of the Materials Safety Data Sheets (MSDSs), which are on hand for all chemicals in the laboratory. Take the time to familiarize yourself with the MSDSs so as to understand the hazard of the material and know emergency procedures and first aid response. New MSDSs or revised MSDSs should be reviewed as soon as received. See the District Hazard Communication Program.

21. Soiled rags that contain hydrocarbon solvents or other flammable materials should be stored and/or contained in special air tight, covered metal containers.

THEATER ARTS – additional

1. Activities in the theater area often involve lifting or moving heavy materials. These are specific methods and procedures, which should be followed whenever lifting is required. A basic summary involves bending your knees and keeping your back straight. It is your responsibility to periodically review and follow those guidelines.

2. A number of safeguards must be in place when using the radial arm saw.

a) The saw should not pull or extend past the worktable being used.

b) There should be an automatic retracting spring or cable to return the radial arm to the rear position after it has been used.

c) The blade of the saw should be covered except at the actual work surface.

3. Dust collection devices on equipment such as saws and grinders should not be removed except for servicing. Equipment should not be used if the dust collection devices appear to be malfunctioning. Remove the piece of equipment from use if this occurs.

4. Care should be taken to ensure that fire lanes and exit doors remain clear at all times.

5. Use of open flame or firearms on state requires prior approval of theater management.


SAFE WORK PRACTICES FOR CULINARY ARTS & HOSPITALITY MANAGEMENT / FOOD SERVICE

These Safe Work Practices are provided for your information and education. They are intended to provide you with the basic safety and health information that will assist you n avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College, and are required by Section 3202 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obligated to follow these Safe Work Practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. Never operate a machine or perform a task until you understand all aspects of the job and are authorized to do so. Jewelry can be caught by equipment, no dangling jewelry is allowed in the workplace.

2. To protect yourself and others from infection, hand-washing procedures are critical. Throughout a shift you should wash your hands frequently. Know the key tasks that must be followed by hand washing.

3. Spills must be cleaned up immediately taking care not to leave a greasy film. Never leave a large spill unattended, have someone watch the spill while someone else gets the clean up equipment. Post a “wet floor” sign until mopped areas are fully dry.

4. Always lift correctly. Bend your knees, firm your grip, keep object close to the body and lift taking care not to twist the back. Get help when needed (loads over 25 lbs.)

5. Use proper ladder for access to elevated heights. Do no use top steps on stepladder, do not overreach, but rather move ladder closer.

6. Use proper knife for the job. Cut away from the body and other workers; never store knives in the drawer or under a towel. Never send a knife to the dish room and never put a knife in a sink with water Always wear a whizard glove when using a knife.

7. Latex gloves must be worn if helping another person with a cut or if cleaning up blood from a cut. Appropriate safety procedures must be followed whenever blood is present.

8. Use a hot mitt or hot pads when picking up hot items. Never use a wet towel in the place of a hot pad.


9. To prevent slips and falls, appropriate footwear must be worn at all times. Shoes with a hard leather surface and rubber slip resistant soles are required. Shoes with open toes or heal or in poor repair are never acceptable.

10. Pants must be worn to protect the legs from hot items and spills.

11. Clean as you go. Always keep your work area neat and orderly. Clean after each task.

12. Place broken glass in appropriate container. Use broom and dustpan to remove broken glass. Never use your bare hands.

13. Before using a piece of equipment make sure it is in good repair. Always adhere to lock out/tag out procedures.

14. Be aware of what chemicals you are using, review MSDS book for appropriate PPE’s. Use gloves when handling potentially hazardous items such as chemicals.

15. Always be aware of your surroundings, calling out “behind you”, “hot” or “coming through “ to make other people aware of your presence.

16. If able to correct minor hazards, do so immediately, report all hazards to a manager or supervisor immediately.


SAFE WORK PRACTICES FOR CUSTODIAL DEPARTMENT

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices – The Custodial Department All Custodial Department Employees
3 Bloodborne Pathogens – Category II
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. Custodial Department:
• Custodial Supervisor
• Custodial Specialist
• Custodian I/II
• Lead Custodian

Additional Safe Work Practices exist for employees of the Custodial Department as listed above. Items 1 and 2 are found in the Cabrillo IIPP. Item 3, Bloodborne Pathogen training is a separate program and can be found in a separate Binder or on Cabrillo’s safety website.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. Do not attempt to lift heavy or bulky objects that could cause strain to the back or other body parts. Use lifting aids or seek the assistance of fellow workers. To lift manageable size and weight boxes, use the following:

First squat down and use the legs and arms instead of the back to lift the box. Once you are in a squat position, lift the box with your arms and place it on your thighs for balance; if necessary, place your knee on the ground for balance. Make sure you have a good grasp on the box, and slowly rise, remembering to keep your back straight. Never bend over at the waist and lift with your back. Never twist torso while lifting or carrying items.

2. It is the professional responsibility of everyone who lifts or moves heavy materials to practice safe lifting methods. The basic method to avoid back injuries is to bend your knees when you lift.

3. Use eye protection when using strong chemicals for cleaning/clearing drain problems and other uses. One splash of this material into an eye could cause permanent damage.

4. Avoid storing cardboard, paper products, and other combustible materials in equipment rooms containing devices with open flame heating elements such as water heaters, boilers, and furnaces.

5. Exercise extreme care when cleaning and removing trash from science rooms and areas where broken glass could exist. People are not always cautious about discarding dangerous materials such as broken glass, needles, and other devices that could cause injuries.

6. Always identify wet floors or spills with caution signs to avoid injury to yourself, fellow workers, and the public. Wipe up spill immediately, if possible.

7. Always inspect power tools for safe power cords. This is especially important for tools that use water, such as wet vacuums, floor strippers, or carpet cleaners. Any break in a cord should be reported to the supervisor immediately. Equipment should not be used until cord is repaired.

8. Never permanently secure the power switch of a buffer or similar piece of equipment; it could cause damage to property and possibly injury to you or others.

9. Do not operate a buffer close to a power cord. The cord can get wound up in the equipment and cause damage to the equipment and possible injury to you.

10. Never use flammable solvents such as gasoline or similar materials to remove stains or spots from tile or other surfaces. The vapors can be explosive and dangerous.

11. All employees should read the Material Safety Data Sheets (MSDS) that are available for all hazardous materials used in custodial operations.

12. Chemicals have been provided for specific tasks. Specific guidelines should be followed when handling, using, and dispensing chemicals:

• Never mix chemicals, other than to dilute them with water or following the manufacturer’s instructions.
• Wear appropriate safety equipment (goggles, gloves, boots, etc.).
• Check the MSDSs for details for the chemical’s properties, hazards, and first aid procedures.
• If you are not familiar with a specific chemical or are not comfortable with its appropriateness to the process at hand, contact your supervisor for instructions.

13. Ladders (either wood or fiberglass) are provided for cleaning light fixtures or high surfaces. Never stand on the upper two rungs of the ladder. Never stand on furniture to reach elevated surfaces.

14. Be careful when cleaning near electrical devices such as light switches. If you notice covers are missing on light switches or electrical outlets, contact your supervisor for repairs.

15. All Custodians should wear appropriate safety clothing and safety equipment.

• Approved rubber gloves should be worn when handling chemicals, during restroom sanitation, and when removing garbage.
• Rain gear is provided for inclement weather.
• Since work is often at night, carry a flashlight.
• Rubber boots are to be used when using the floor scrubber.

16. Use mechanical means, such as a hoe or broom, to push garbage down. Never use a hand, foot, or other body part.

17. Hygiene is important, especially after restroom sanitation. Hands should be washed frequently.

18. Certain job activities require the use of a respirator. The District’s Respiratory Protection Program will be used to train and fit test those employees that will be given respirators.

19. Only certified drivers can use the forklift. Follow safety guidelines set forth in the District’s Industrial Truck Program. The driver should check forklifts each day prior to operation. If found unsafe, report the problems to the division dean immediately for repair. No riders are permitted on these vehicles.

20. When working in the shooting range, the Safe Work Practices specifically designed for the shooting range cleaning and maintenance must be followed.

21. Earplugs or earmuffs should be used when operating any equipment if the noise level makes it difficult to converse at a distance of 3’ or less. Earplugs or earmuffs must be worn when using a gasoline-powered blower.



SAFE WORK PRACTICES FOR DENTAL HYGIENE / MEDICAL ASSISTANT PROGRAM / NURSING / RADIOLOGIC TECHNOLOGY / STUDENT HEALTH SERVICES

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices –
• Student Health Services
• Nursing
• Medical Assistant Program
• Dental Hygiene
• Radiologic Technology All department employees
3 Department Specific Safe Work Practices – Office and Administrative All department employees who perform substantial office and administrative duties
4 Bloodborne Pathogens
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. Only the following employees:
• Student Health Center
o Director (Category I)
o Clinical Nurses (Category I)
o Nurse Practitioners (Category I)
o Program Specialist I/II (Category II)
• Dental Hygiene Instructors (Category I)
• Nursing Education Instructors (Category I)
• Radiology Instructors (Category I)
• Nursing Education LIA’s (Category I)

Additional Safe Work Practices exist for employees of the departments listed above. Items 1, 2, and 3 are found in the Cabrillo IIPP. Item 4, Bloodborne Pathogen training is a separate program and can be found in a separate binder or on Cabrillo’s safety website.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. If staff members become aware of a faulty piece of equipment, it should be taken out of use and reported to the department supervisor immediately.

2. Staff members should be knowledgeable about proper lifting techniques and ensure they use them when lifting patients or equipment.

3. All staff is required to wash and disinfect their hands often to avoid the spread of germs. Appropriate hand soap is provided for this purpose.

4. Spills on floors should be cleaned up immediately to avoid slipping. Spills of blood or other potentially infectious materials will be handled using Universal Precautions.

5. Non-disposable equipment must be disinfected and sterilized daily following approved procedures.

6. Staff should maintain a current immunization against Hepatitis B Virus (HBV).

7. Staff is encouraged to stay at home when ill.

8. To protect the health and safety of staff and patients, horizontal surfaces must be cleaned each day with antibacterial, veridical solution in all active clinical service areas

9. Staff must attend annual review and training classes on CCSHS policies and procedures.

Dental Hygiene Only

1. Staff must wear radiation detection badges at all times.

2. Insure that toxic waste such as x-ray fixer solution and vapocide are handled and disposed of in accordance with the Cabrillo College hazardous materials plan.

Radiologic Technology Only

Specific Rules Of Radiation Protection
1. Stand behind the lead barrier during exposure.
2. Wear a lead apron and gloves when appropriate.
3. Stay 6 feet or more away from the source whenever possible.
4. Be aware of rules and precautions, which make the occupation of Radiologic Technology safe.
5. You may not by law act as a radiographer without wearing a film badge. It should be worn at all times when there is a potential for occupational exposure to ionizing radiation. Check film badge readouts monthly. The badge may be clipped on the collar of a shirt or dress, the front portion of the torso, or at the waist. It is advisable to continue using the chosen position for a full wear period. You would normally wear the badge at the body location that would be likely to get the highest exposure
6. 6. Close the doors to the radiographic room when making an exposure.
7. Do not enter a room without checking the exposure status first.
8. Do not turn your back on the X-ray beam when wearing a one sided apron.
9. Wear the film badge on the outside of the apron, attached to your collar.
10. Check for pregnancy status of student technologists of reproductive age prior to radiographic examinations that utilize phantoms in both the Radiologic Technology and Mammography Laboratories.


SAFE WORK PRACTICES FOR GROUNDS DEPARTMENT AND MAINTENANCE & OPERATIONS

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

# Guidelines: Required For:
1 General Safe Work Practices All Cabrillo employees
2 Department Specific Safe Work Practices –
• Grounds and Maintenance & Operations Department All department employees
3 Department Specific Safe Work Practices – Office and Administrative All department employees who perform substantial office and administrative duties
4 Bloodborne Pathogens
NOTE: Bloodborne Pathogen training is required to be completed EVERY year. Only the following employees:
• Maintenance Technician (Plumber only)
• Maintenance Worker I/II
• M&O Director
• Utility Maintenance Worker

Additional Safe Work Practices exist for employees of the Grounds and Maintenance & Operations Departments. Items 1, 2, and 3 are found in the Cabrillo IIPP. Item 4, Bloodborne Pathogen training is a separate program and can be found in a separate binder or on Cabrillo’s safety website.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. Working in the heat of the day can pose serious threats if precautions are not taken. Usually the heavy work will be scheduled in the early hours of the day. Please observe the following to cope with working outdoors on hot days:

a) Try to increase salt intake by adding extra salt to your food, unless you have been advised by a physician to avoid salt.
b) During break, go to a shaded spot or air-conditioned room.
c) Drink lots of water, taking small amounts often, rather than large quantities at infrequent intervals.

2. Heavy lifting work presents many opportunities for injury. Take a moment to plan the lift or move. A two-person job is a two-person job. Do not be a hero by doing it yourself. Follow a standard lifting procedure at all times.

3. Grounds crew should wear appropriate safety clothing and equipment. Steel-toe safety shoes, gloves, goggles/safety glasses, dust mask, respirator, hearing protectors, hats, hard hats, coveralls, and kneepads as required.

4. Transport heavy equipment only after proper care in securing the equipment has been exercised. Observe all traffic laws with special regard to speed limits. Heavy loads increase braking distances, and top-heavy loads are likely to topple in sharp turns.

5. Operate heavy equipment, i.e. the backhoe, with great care. In many operations, such as when digging with the backhoe, someone will be assigned to act as a spotter.

6. Trenching and excavation work presents serious risks to all workers. The greatest risk and one of the primary concerns, is that of a cave in. The following safety precautions must be taken when performing trenching and excavation.

a) Someone will be assigned to act as the spotter.
b) Barriers will be placed around the excavations as soon as it is possible.
c) Trenches 5’ deep or deeper will be braced with approved trench shields to avoid cave-ins.
d) Keep materials or equipment that might fall into the trench at least 2’ away from the edge of the excavation.

7. Anyone operating equipment that produces a noise level greater than 85 dBA (voice communication between employees is difficult), hearing protection must be worn. If you are in doubt, contact your supervisor to have the sound level checked. Department policy requires the use of hearing protection when using blowers, tractors, chain saws, mowers, pavement cutter, and other noisy equipment.

8. Only certified drivers can use the forklift. Follow safety guidelines set forth in the District’s Industrial Truck Program. The driver should check forklifts each day prior to operation. If found unsafe, report the problems to the division dean immediately for repair. No riders are permitted on these vehicles.

9. All chemicals should be labeled properly and clearly. The date the material was acquired should also be identified on the label so that inventory procedures can be followed in the future. Potentially harmful chemicals should be labeled, stored, and handled with special precaution.

10. All chemical storage areas should have containment in the form of doors that close, and special retaining devices or study lip extensions installed in front portion of the shelves.

11. Incompatible chemicals should not be stored in the same vicinity or in the same cabinet.

12. All flammable materials should be stored in special corrosive cabinets. These are of steel construction with special ventilation and are usually labeled by Factory Mutual or Underwriters Laboratories.

13. Corrosive material should be stored in special corrosive cabinets. This is for the protection of both employees and the college facilities.

14. All employees should know the location of the Material Safety Data Sheets (MSDSs), which are on hand for all chemicals in the laboratory. Take time to familiarize yourself with the MSDSs so as to understand the hazards of the materials and know emergency procedures and first aid response. New MSDSs or revised MSDSs should be reviewed as soon as received. See District’s Hazard Communication Program.

15. Due to the presence of flammable liquids, extreme care is exercised to reduce the likelihood of fire:

• NO SMOKING
• NO OILY RAGS are placed in the safety cans after use
• SPRAY CANS and other containers of flammable substances are kept in the flammable storage cabinet

16. Dust collection devices on equipment such as saws and grinders should not be removed except for servicing. Equipment should not be used if the dust collection devices appear to be malfunctioning. Remove the piece of equipment from use if this occurs.


WELDING

1. All compressed cylinders, whether in storage or being used, should be contained in a cart or secured to the building structure by two metal chains that are tightly installed about one-third and two-thirds of the way up the cylinder so that the cylinder cannot tip.

2. Properly approved eye protection should be worn at all times when performing welding or brazing activities.

3. Oxygen and fuel gas cylinders should be separated as described by the NFPA standards.

4. Hoses, gauges, or other equipment should be inspected regularly. Repairs should be made to faulty equipment immediately or be removed from service.

5. Arc welders should be inspected periodically, and all necessary repairs should be completed.

6. Soiled rags, which contain hydrocarbon solvents or other flammable materials, should be stored and/or contained in special air tight, covered metal containers.

7. Portable oxygen/acetylene welding units should be equipped with a fire extinguisher.

VEHICLE MAINTENANCE

1. Never get under a vehicle to perform maintenance, even for only a few seconds, unless it is supported on jack stands or on a proper floor hoist. Never get under a vehicle supported by bumper jack, floor jack, or similar temporary lifting device. Never exceed the load rating of jack stands.

2. Whenever possible, eliminate using brake shoes, pads, or other materials including asbestos as a raw material. If this is not possible, or if you are not absolutely sure that asbestos is not present, use formal safety procedures to control possible asbestos exposure.

3. Gloves and goggles should always be worn while diluting strong acids, working with volatile materials, or utilizing flammable liquids.

4. Extreme care should be exercised whenever tire maintenance is performed. Using air pressure to set tires is an acceptable practice; however, there should be a maximum pressure control on the tire equipment.

5. Automotive batteries are recharged outside to avoid the possible build-up of flammable gases. Avoid causing an arc when connecting the charging cables; the hydrogen and oxygen gases which evolve in charging operations could explode.

6. Collection of chlorofluorocarbons/air conditioning fluid should occur only using the Environmental Protection Agency approved capturing and recycling equipment.

7. When working on a car that is running, either work outside or use the hose ventilation system when working inside.


SAFE WORK PRACTICES FOR OFFICE AND ADMINISTRATIVE EMPLOYEES

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. Warn others working in the area when a file drawer is open so they do not turn around or straighten up quickly.

2. Paper cutter should be provided with a finger guard.

3. Retaining spring on the paper cutter should be adjusted to hold the blade in the up position.

4. Lock paper cutter blade in down position when not in use.

5. Do not leave a knife or scissors on the desk with the point towards you.

6. Thumbtacks, razor blades, and other sharp objects should not be stored loose in a drawer.

7. Use caution when cleaning up broken glass. Do not place loose in trashcan. Wrap in heavy paper and mark “Broken Glass”.

8. Fans used in work areas should be equipped with proper guards, which prevent fingers from being inserted through the mesh.

9. Copiers should be turned off before attempting to remove jammed paper.

10. Organize workstations so that all materials are within easy reach.

Video Display Terminal Users

These specific Safe Work Practices for users of video display terminals and keyboards should be viewed not only as a way to prevent injury, but also as a way to maximize comfort on the job. Adjustments need to be made to each workstation to customize the station for maximum comfort and efficiency. Most adjustments can be made using existing furniture and equipment. If these safe work practices are implemented diligently, the employee should find work less stressful and less fatiguing from uncomfortable surroundings.

1. Keyboard should be positioned so wrists and hands are straight or at no less than a 10% upward angle.

2. Keyboard slope should be between 0-25 degrees.

3. Adjust backrest of chair to maintain natural curve of lower back (a lower back pad, such as a pillow or rolled up towel, can support the lower back).

4. Adjust chair height so weight is shifted forward off spine and at keyboard level.

5. Keep feet flat on the floor to help maintain good posture and leg circulation.

6. If above adjustments do not permit your feet to rest on the floor, a footrest should be used.

7. Shift position frequently.

8. If possible, alternate different tasks throughout the day.

9. Be aware of the early warning symptoms of fatigue. When the arm, hand, back, or neck begins to feel tired or strained, the body is signaling that it needs to take a break.

10. Adjust VDT screen to avoid glare. Use contrast/brightness controls, position angle of screen, adjust nearby blinds or drapes, or use anti-glare filter.

11. Regularly clean the screen.

12. Adjust the height of chair to allow eyes and hands to be in the proper position in relation to screen and keyboard.

13. Adjust VDT screen to be at least 18-30” from eyes.

14. Eye to keyboard distance when seated should be between 17-20”.

15. Eye to copy reading distance should be 12-16”.

16. Adjust VDT so that the top of the screen is below eye level; viewing angle should be 20 degrees or less.

17. Learn and practice exercises that relieve eyestrain and fatigue, for example:

• Blink slowly and frequently to keep eyes moist.
• Rest eyes from light – shape hands into shadow cups and place lightly over closed eyes and hold for one minute.
• Periodically look away from screen and focus on another object at least 20’ away.
• Roll eyes clockwise, then counterclockwise three times.


SAFE WORK PRACTICES FOR PHOTOGRAPHY / PHOTO JOURNALISM

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. A variety of chemicals are used in the processing of negative film and developing of photographs. All employees and students should be familiar with the Material Safety Data Sheets for the chemicals used in the photography lab, including requirements of the Cabrillo Community College District Hazard Communication Program.

2. Some individuals may have a sensitivity or susceptibility to developing rashes or superficial skin abnormalities when handling photographic chemicals. At the first indication of a skin condition developing, care should be taken to utilize protective gloves or barrier creams. Proper washing after handling processing chemicals and using an effective moisturizer can also help to control skin conditions.

3. The ventilation system should be inspected as serviced on a regular basis.


SAFE WORK PRACTICES FOR WAREHOUSE

These Safe Work Practices are provided for your information and education. They are intended to provide you with basic safety and health information that will assist you in avoiding injury while performing your daily activities.

These Safe Work Practices are part of Section Two, Training and Education, of the Injury & Illness Prevention Program of Cabrillo Community College District, and are required by Section 3203 of Title 8, the mandatory safety legislation of Cal/OSHA. You are obliged to follow these Safe Work Practices while performing your work activities.

You are encouraged to contribute ideas to expand or improve these Safe Work Practices.

1. All shipping/receiving employees who may handle containers or boxes should follow this proper lifting procedure:

First squat down and use the legs and arms instead of the back to lift the box. Once you are in a squat position, lift the box with your arms and place it on your thighs for balance; if necessary, place your knee on the ground for balance. Make sure you have a good grasp on the box, and slowly rise, remembering to keep your back straight. Never bend over at the waist and lift with your back. Never twist torso while lifting or carrying items.

2. Box cutters, knives, and other cutting devices are potentially dangerous and should be treated with respect. Always cut away from yourself. First, slit the topside edges of the box on both sides, and then pull up the middle and cut down the centerline. Take care not to hurt yourself or damage the merchandise inside. If the knife is equipped with a safety, keep the safety in position at all times. If the knife has a moveable blade, always store the knife within the handle when not in use.

3. A pallet jack is a potential dangerous piece of equipment if not used properly. Refrain from any kind of horseplay when using pallet jacks.

4. Always use the pallet jack in such a way as to reduce potential injury to your feet by maintaining an adequate amount of room to maneuver. If others are in the area, be sure to leave a safe distance to work around them. Make sure they are aware of your presence and that a pallet jack is in use.

5. Do not use the pallet jack in a hurry or move it around too quickly. It is possible to lose control and injure someone.

6. Take time to become familiar with emergency exits in order to respond properly in an emergency or evacuation.


7. Only certified drivers can use the forklift. Follow the safety guidelines set forth in the District’s Industrial Truck Program. The driver should check forklifts each day prior to operation. If found unsafe, report the problems to the warehouse supervisor immediately for repair. No riders are permitted on these vehicles.

8. Place all hazardous materials in the appropriate storage cabinet prior to the end of the receiving day. Check the Material Safety Data Sheet (MSDS) if unsure of handling procedures for new materials.

9. In transporting hazardous materials on campus, ensure that the load is secure. Segregate incompatible materials from each other. Use secondary containment if available. Check the Material Safety Data Sheet (MSDS) in case of a spill for handling and clean up procedures.

10. Never accept a leaking hazardous material container from a distributor.

11. Warehouse employees should wear appropriate safety clothing and equipment: Steel-toe safety shoes and as required: gloves, safety glasses, and lifting belts.

12. Use of hand trucks to move boxes or equipment requires proper care in securing the load. Never stack the load above the frame of the hand truck. Observe the nose plate of the hand truck as you return it empty. The nose plate could cause an injury to the feet or ankles of others.

13. Delivery van operators are responsible for the safe operation of the vehicle at all times. Vehicle should be checked by driver each day prior to use; perform safety checks of the tires, mirrors, lights, horn, steering gear, brakes, wipers, and seat belt, etc. Report any defects to the warehouse supervisor for repair.

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