ECSI 1098-T Electronic Consent

Cabrillo College has partnered with Educational Computer Systems, Inc. (ECSI), offering you the opportunity to receive your 1098-T Tuition Tax Statement electronically.

If you are new to Cabrillo or ECSI please complete the following steps in Self Service:

• Register and consent to electronic delivery from ECSI.

ECSI Required Steps:

• All students to create an ECSI profile.

• Students who consent to electronic delivery as of Januaury 1, 2025 will receive the Heartland Key required to set up their account via email in January.

1098-T statements are no longer available to view in Self Service.

1098-T Hardcopy Statements

1098-T Information and statement will be available at the end of January every year.

• If you do not electronically opt in, you'll receive a paper copy of your 1098-T. The hard copy will be mailed at the end of January to the address we have on file at the time of printing.

• Avoid delays: view and update your information prior to Januaury 1, 2025.

1098-T statements are no longer available to view in Self Service.

General Information About the 1098-T Form

If you are a US resident for tax purposes, you may be eligible to claim a tax credit or deduction on your federal tax return if you paid qualified educational expenses to the University of California. The American Opportunity Credit, the Lifetime Learning Credit, and the Tuition and Fees Deduction allow taxpayers to reduce their federal income tax based upon qualified tuition and fees paid, assuming the taxpayer meets eligibility requirements.

The determination as to whether you qualify for these benefits should be made in consultation with your personal tax advisor or the Internal Revenue Service.

The California Community Colleges cannot give you tax advice or decide as to whether you qualify for these tax benefits.

The 1098-T form is used by eligible educational institutions to report information about their US resident students to the IRS as required by law. As an eligible educational institution, Cabrillo College reports certain financial and identifying information regarding US resident students for which Cabrillo College has received payments of "qualified education expenses" for the corresponding tax year. Included in the 1098-T form are qualified charges that were paid and financial assistance received for the corresponding tax year. Loans are excluded and not reported on the 1098-T form.

In general, if you are a degree candidate (undergraduate student enrolled in a degree program at Cabrillo College) the portion of your fellowship used to pay for tuition, fees, and related required course expenses (required of all students) is excludable from your gross income (not considered taxable). For more information on tax free fellowships, please refer to the Tax Free Scholarship and Fellowship Grants section of IRS Publication 970(PDF file)(link is external). Some fellowships are considered taxable. If your fellowship is nonexcludable (not used to pay for tuition, fees, and related required course expenses), your fellowship may be considered taxable. Please keep in mind that U.S. citizens and residents for tax purposes (permanent resident, refugee, or asylee) do not have Federal or State taxes withheld from their nonexcludable fellowship payments from the university. And, the university is not required to report this income to Federal and State tax agencies. The university also does not issue a W-2 equivalent to students for reporting nonexcludable fellowship income (though it is reported on your 1098-T Form). If you are a U.S. citizen or resident for tax purposes, you may be required to make estimated quarterly tax payments directly to the IRS or California Franchise Tax Board on your graduate fellowship payments.

Please use Worksheet 1-1 of IRS Publication 970 (Tax Benefits for Education)(link is external) to figure the amount of a scholarship or fellowship grant you can exclude from gross income.